Accounts Payable

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FAQS

Employees

• View Employee FAQs.

Error Messages (common messages in CORE)

• View Error Message FAQs for help with common error messages seen in CORE on Accounts Payable Transactions.  

GAX 

• View GAX (General Accounting Expenses/Expenditures) FAQs for information to record payment activity at the object of expenditure level without commodity code.  

IN Transactions (recording vendor invoice, dollar amount of services, etc.)

• View IN Transaction FAQs for information on recording a vendor's invoice for the shipment of goods or the dollar amount of services rendered. Invoice transactions can reference all transactions of the PO Transaction Type.

Payments (EFTs, invoices, etc.)

• View Payment FAQs for answers to questions on EFTs, invoices, etc.

Vendor

• View Vendor FAQs for answers to questions about Vendors - Individuals and Companies that have chosen to do business with the State of Colorado.

Vendor Intercepts

• View Vendor Intercept FAQs for answers to questions on collecting past due and overdue receivables from vendors/customers. 

Warrants 

• View Warrant FAQs for answers to questions about escheatments and warrants.

Job Aids

Error Messages

• TBD

GAX Transactions

• Creating a GAX Transaction 

• Clearing the RTGSUM Table for Retainage Paid in GAX

• Discard/Cancel a General Accounting Expenditure GAX)

CEC Transactions

• Creating a CEC Transaction to Decrease the Closed  Amount of an Award

• Creating a CEC Transaction to Increase the Closed  Amount of an Award

• Create a CEC Transaction to Reopen a Closed Award

• Creating a CEC Transaction to Reopen a Closed Award with Added Funds

• Create a CEC Transaction to Close an Award

IN Transactions

• Creating a Vendor Invoice(IN)

Payments

• AD-EF Exception Report Process Guide

• Clean Up Draft Transactions

• Clearing Old Payments

• Copy Forward from a Vendor Invoice (IN) to a Manual Payment Request (PRC)

• Creating a Credit Memo

• Forfeit Retainage

• Process a Wire Transfer Using a Manual Disbursement (MD) Transaction 

• Payment of Retainage to a Vendor

• System Hold Report Process Guide

• Verify Retainage Withheld from a Payment Request

Warrants

• Emergency Stop Payment

• Vendor Intercept Guidance