AD-EF Exception Report Process Guide
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Process
This job aid describes the activities required to obtain and use the AD-EF Exception Report from CORE. This report provides a list by Department of any payment transactions(ie. GAX, PRM, PRC) that did not create a disbursement transaction (AD or EFT) during a nightly batch cycle due to errors that occurred after the payment transaction was submitted and approved. If a disbursement transaction is not created, the payment has not been sent to the vendor. If a payment transaction is on this report, steps are needed to correct the errors and get the payment generated.
Follow these steps when clearing payment exceptions.
Enter BATJOBS in the Global Navigation Field and Select - BATJOBS View All Jobs (Financial).
2. Enter 1013533 into the Catalog ID field and click Apply
3. Locate the Job based on the date
Select the three-dot menu
Select Related Pages
Select View Job Steps
4. Locate the AD Transaction Excep Catalog Name
Select the three-dot menu
Select Related Pages
Select View Reports
5. A Reports window appears
Select View PDF
If there are no transactions with errors, the report will display 'No data to report'.
6. Transactions with errors display transaction IDs and error messages.
7. Search for your department code within each set of transaction codes and determine how to clear the error message.
The most common errors involve appropriations, budget, program codes, vendors, and improper chart of account elements.
Some corrections may not require any change to the payment transaction.
Other corrections may require that you modify the original transaction. In those instances, go to the transaction via the transaction catalog and make the appropriate modifications.
Submit the transaction for approval.