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I approved a GAX payment for a vendor that has been placed on hold. There is a note on the vendor record that instructs me to use a different vendor number. Can I go in and modify the VC number for the payment to generate?
You can modify the vendor number if the GAX has been rejected; however, once the GAX is final, you will not be able to modify the vendor number.
Why is my canceled GAX still showing up on the DISRQ table?
You will want to make sure the cancellation draft has been validated, submitted, and approved; otherwise, the GAX will remain on the table.
Is there a way to have multiple vendor lines on a GAX transaction?
Policy requires no more than one Vendor per GAX. There are several reasons behind this.
Having more than one vendor per GAX increases the chances of a vendor not being paid and the transaction failure not being caught.
It makes the AD chain, which processes payments out to all vendors, substantially more likely to crash, preventing payment to any vendor.
An error that would only hold up payment to 1 vendor would now hold up payment to all vendors on the GAX.
Negatively impacts the ability for Central Accounting and Vendor Operations (CAVO) to do warrant cancellations for certain types of cancellations.
I am creating a GAX transaction for a credit; do I need to enter as a negative amount?
Yes, credits should be entered as a negative number on a GAX transaction.
Best Practice: Additional lines for another Invoice should be added to the GAX, so that the Net payment on the GAX is a positive amount.
Why hasn't a posted JV in Clear come over to CORE in a GAX1 payment voucher?
You will want to contact your Accounting Department about your issue with Clear. CORE Operations does not have access to Clear.
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