Large Cash Disbursements

Memorandum 

In an effort to better prepare and accommodate any large cash disbursement needs of agencies throughout the state, the Colorado Department of the Treasury is requiring advanced notification of cash outflows in excess of ten million dollars.

In requiring this notification Treasury wants to be considerate of the time needed for agencies forecast and prepare for their large distributions. As a result, large cash distributions need to follow the below guidelines:

• 48 hours’ notice for distributions between $10 million - $25 million

• 72 hours’ notice for distributions between $25 million - $50 million

• 5 business days’ notice for distributions in excess of $50 million

We understand that situations may arise where adequate notification may not be afforded.  In those instances, approval will be needed from Treasury’s CFO, Deputy Treasurer, or myself depending on the circumstances. Please distribute this memo to your accounting staff to ensure consideration is given at the processing level when disbursements are entered or requested.

Please send your notifications to treasurycashiers@state.co.us and include cst_investment_team@state.co.us. Feel free to contact us with any questions or concerns.

OFFICE (303) 866-2441 200 East Colfax, Room140 FAX (303)866-2123
Denver, Colorado 80203