Stock Transfer

Home > Policies > Inventory> Stock Transfer

Process Group/Policy Details

- This process group establishes the policy, procedures and processes for the Transfer of warehouse commodities and stock stems from State of Colorado managed warehouses.

- This policy is required to standardize how stock items and commodities are transferred between two distinct warehouses. When two distinct warehouses carry the same stock item(s) where one warehouse has a surplus of a commodity while another is in demand, the two warehouses can transfer the stock items between themselves. The transfer encompasses the physical movement and delivery of a given commodity, as well as the digital tracking in CORE.

- Departments shall use the Stock Transfer Issue (TI) transaction to initiate a transfer of a commodity from one warehouse to another. The issuing warehouse (and not by the receiving warehouse) will issue a Stock Transfer transaction.
- Departments shall use the Stock Transfer Receipt transaction to reconcile delivery of the Stock Transfer Issue Transaction. The receiving warehouse, not the issuing warehouse, shall enter the Stock Transfer Receipt transaction (TR). The “Received Date” must be entered along with the “Received quantity”, and “Received By” information.

- Departments shall use the Stock Transfer Issue Transaction (TI) to record and track transfers between the issuing warehouses to the receiving warehouse another. Both warehouses share the desired commodity for transfer, on the INVN table, and the transfer is mapped to their WHSE record respectfully. The warehouse with the surplus of the desired commodity shall issue the TI transcation. The issuing warehouse will not be responsible for the TR transaction - as the entry of this transaction is the responsibility of the receiving warehouse.
- The warehouse manager of the issuing warehouse will approve the TI transaction. This approval is required due to the risk involved of removing a good from the shelf, which might otherwise not have the attention or due-diligence of a manager. The following sub-tabs require the fields be completed as appropriate. - Header - Commodity *** Validate and submit

Departments shall use the Stock Transfer Receipt Transaction (TR) to track receipt from a Stock Transfer Issue transaction. On the TR both the issuing and receiving warehouse are inferred from the referenced TI, along with the stock Item Number, Stock Item suffix, Transfer Quantity, and issued Date. An error will occur upon submission if any of the adjustments to the quantities created a negative en amount in the inventory inquiry (INVNQ) table.
The receiving warehouse shall enter the Stock Transfer Receipt transaction (TR), and the TR transaction shall include the received date, the Received quantity, and Received By information. The warehouse with the surplus of the desired commodity shall issue the TI transaction. The issuing warehouse will not be responsible for the TR transaction- as the entry of this transaction is the responsibility of the receiving warehouse. Since the accounting universe is considered with the TR transaction, a warehouse manager must approve the transaction. The following sub-tabs require that needed fields be completed as appropriate. - Header - Commodity - Accounting Section *** Validate and submit