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Process - Amend (for various budget structures, such as BGA190 and BGA191)
This job aid describes the steps needed for amending a budget transaction. This document uses BGA190 as an example.
Navigate to Transaction Catalog
Navigate to the Transaction Catalog
On the left side of the screen,
select the 3-line menu,
select Search
Select Transaction and Contract Search
Select Transaction Catalog
2. Create a BGA190 Budget Transaction
Select Create
Enter Transaction Code: BGA190
Enter the Department Code in the Transaction Dept field
Enter Unit Code in the Transaction Unit field (optional).
Select Auto Numbering.
Click Continue
3. Populate the Fund Detail
Select Fund Detail (area to populate Level 3 data).
Select Insert New Line.
Enter valid element for the following:
Action: Modify (Select New if brand new budget line; Modify if the budget line exists)
Event Type: Amend an Expense Budget (BG03)
The criteria presented below are meant to serve as examples. Use data that applies to you.
Cabinet: A
Dollar Amount: 10,000.00
Increase/Decrease: Increase
Budget FY: 2023
Fiscal Year: 2023
Period: 11
Appr Category: N
Appr Type: AC26K
Appr Unit: AGC23TEST
Fund: 1000
SAI: 1
Enter a House Or Senate Bill number or C.R.S. number in the House Bill Number field (if applicable).
4. Populate Levels 1 and 2
To populate Levels 1 and 2, select the 3 dot menu on the right side of the screen. Then select Related Actions --> Rollup Lines.
5. Validate and Submit
Validate and Submit transactions.
6. Verify the Budget is created at BQ190LV* Inquiry Table
In the Global search enter BQ190LV3, 2 or 1
In the search section enter BFY, Cabinet, Appr Type, etc.
Click Apply
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