Embedded Files
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Process
This job aid describes the process to amend a BGE192 Budget Document
Click the Search icon on the left hand navigation bar.
Select Transaction and Contract Search
Select Transaction Catalog
4. Select Create on the top right of the screen
5. Complete the following fields:
BGE192 in Transaction Code Field
Enter the Transaction Dept
Enter the Transaction Unit (if necessary)
Check Auto Numbering
Click Continue
6. Select Expense Level 4.
Click on the + sign to insert a new line.
7. Enter appropriate information in all required fields:
Action:
New –If a brand new budget line;
Modify – If the budget line exists.
Budget FY
Department
Appr Category
Fund
Appr Unit
Unit
Object Group:
Activity
Location
Event Type- Amend an Expense Budget (BG03)
Dollar Amount:
Increase/ Decrease:
Expand carat to enter:
Fiscal Year:
Period:
8. Once all fields are entered, click Rollup Lines
9. In the upper right-hand corner, Click Validate.
Correct any errors that are displayed at the top of the page.
10. Once the Transaction validates successfully, click Submit.
Verify the Budget is created in the BQ192LV(4-1) Inquiry Tables
9. In the Global Search bar enter BQ192LV4
10. In the appropriate fields, enter Department, Fund, Appr Unit, and Location
11. Click Apply
12. Expand the caret on the line item.
In the Budgeted Amounts tab, verify the change in the Adopted field.
13. Repeat verification steps for BQ192LV3, BQ192LV2, BQ192LV1 Inquiry Tables
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