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Home > Procurement > Job Aids > Modifying an Existing Purchase Order Grant Given (POGG1)
Process
This job aid describes the steps to modify an existing Purchase Order Grants Given (POGG1) transaction. When modifying a POGG1 transaction, the CORE end user must have the Buyer Role. To modify an existing POGG1, follow the steps below:
1. Enter POGG1 in the Global search field.
2. Enter the Department value associated with the POGG1 you are searching for in the Dept field.
Enter the Transaction ID associated with the POGG1 transaction you are searching for in the ID field.
Note: An asterisk (*) can be used as a wild card in a search field to take the place of the unknown values or in place of filling in repetitive values (such as “0”) when searching for an entry.
Select Search.
Select the ID link of the document that will need to be modified.
3. Create a new draft version of the selected POGG1 transaction.
Select Modify from the 3 dot menu
Note: Once the Modify button has been selected, you will see that a new version of the transaction has been created (denoted by a new Version number). In addition, the header will display a Function of Modifications and a Phase of Draft.
4. Make the modifications needed.
5. Under the Header, navigate to the Modification section.
Enter the Modification Reason in the Reason for Modification field.
6. Click Validate and Submit.
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