How do I correct a “Reserved Funding” value of “No” on a multi-year accounting line?

If a Reserved Funding setting of “No” is applied to an “Outyear” on a multi-year award transaction, any payments applied to that commodity line for the current year will also be applied to the “Outyear”, regardless of the PR08 event type and Budget Fiscal Year applied.  A Reserved Funding setting of “Yes” keeps any payments from being made against these accounting lines until the Contract Roll process opens them up for payments in the year identified in the Budget Fiscal Year field.

Budget FY input field with 2025 entered as value

If you have established an “Outyear” with a Reserved Funding setting of ‘No’, to correct your accounting line IF no payments have already been made against them:

1. Review your “Outyears” and confirm that no payments have been made against those lines.  This will be reflected in a 0 amount in the Line Closed Amount section of your accounting line

Line Closed Amount label for $0 amount

2. Open a new version of your transaction, then manually update the Reserved Funding setting from ‘No’ to ‘Yes’.

Reserved Funding field shown expanded with Yes, No, and Locked values

3. Apply this change to all lines that need it, then validate your transaction, make any adjustments needed to any other errors that need them, and submit your transaction for approval.

If a payment has already been applied against an “Outyear” accounting line, then you will see an amount in the Line Close Amount fields:

General Information tab open showing event, budget, freight, and similar field types

The system will also allow you to update the Reserved Funding selection to “Yes” in these instances to ensure no further payments are made against the line.