Creating a Purchase Order Grant Given (POGG1)
Process
This job aid describes how to create a Purchase Order Grants Given (POGG1) transaction.
Purchase Order Grants Given, also referred to as POGG1, is a sub-recipient Grants Purchase Order issuance.
To create a POGG1 transaction, follow the steps below:
1. Enter POGG1 in the Global search field.
2. Select Create
3. Enter Department in the Transaction Dept field and the Prefix (Fiscal Year) in the ID field.
Select Auto numbering
Select Continue
4. In the Header Section
Under the General Information tab, enter the Transaction Name and Transaction Description.
Under the Procurement Personnel section, enter the Requestor ID and click Save to populate the contact information.
5. On the Vendor tab, select the Vendor Customer, Address ID, and Contact ID from the picklists. Click Save to populate the section.
6. On the Commodity tab, click the + to insert a new line
Select a Commodity Code from the picklist. Expand the caret and complete the General Information section by entering the Line Type, Contract Amount, Service From, and Service To Dates.
Under the Shipping/Billing tab, enter the Shipping Location and Billing Location.
7. On the Accounting tab, click the + to insert a new line
Expand the caret and enter the Event Type in the General Information section.
Optional: Enter Budget FY, Fiscal Year and Period when they need to be different from those defaults in the system.
In the COA section, enter the Fund, Department, Unit, Appr Unit and Object. (note: if you leave the Object blank, it will be inferred from the COMMOB table upon validating)
If there are additional COAs required for your department, enter them in the COA section.
10. Click Validate and Submit.
