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Process
This job aid describes steps how a buyer can generate Solicitation Email Notifications to vendors registered for commodity code(s) other than those being solicited.
CORE provides functionality that allows a buyer to generate Solicitation Email Notifications to vendors registered for the commodity code(s) other than those being solicited. This functionality can be used to broaden the potential audience for your solicitation. To add additional commodity codes to your solicitation, please follow these steps:
1. After adding your commodity code(s) to your Solicitation but before submitting your Solicitation, navigate to the Commodity E-mail Push tab in the Transaction Navigator pane of your solicitation (located in the 3-dot menu on the right-hand side of the transaction):
2. If you have added the commodity code(s) associated with your solicitation before navigating to this page, you will see that both the 5-digit commodity code as well as its 3 digit counterpart will be displayed. At this point in the process, any vendor that is registered with either of these commodity codes will receive an email notification for the solicitation:
3. To add additional commodities to the email push notification, you will need to start by selecting the Insert New Line (+) button located at the upper left of the page:
Once you have clicked on the “+” button, a new row will open up under the Commodity E-mail Push header. This row will have a “Pick List” icon to the far right of the commodity field:
4. Click on the Pick List icon to choose select additional commodities associated with Vendor profiles on the following page. These can be searched for by entering information in the fields in the top/left portion of the page, then clicking the “Search” link:
5. When selecting your commodity code, make sure that it is ACTIVE or it will not generate any emails to vendors as vendors cannot register for inactive commodity codes:
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6. Once you have selected your code(s), you will need to select the Validate button before a description shows up for them:
7. Once you have added these additional commodity codes to your solicitation, email notifications will go out to any Vendors registered for them once you submit the transaction to final.
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