Canceling a Purchase Order
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Process
This job aid describes the process to cancel a Purchase Order (PO).
Note: A cancelation pertains to transactions that have no payment activity associated with them. If any transactions have referenced the PO, please refer to the job aid for Closing a Purchase Order (PO).
To cancel a Purchase Order, follow the steps below:
Use Global Search by Page Code to open a page
On the Global Search bar, click the drop-down.
Check the Page Code check box.
In the Global Search bar enter: PO
2. Search for a Purchase Order Transaction
Enter a Department Code in the Transaction Dept. field.
Enter the Transaction ID into the ID field
Select Search.
Select the ID for a Purchase Order submitted to final to cancel.
3. Cancel the Purchase Order
In the 3-dot menu, located in the upper right section of the screen, select Primary Actions > Cancel
Review the warning message, then select Yes
4. Document the Reason for the Modification to the Purchase Order
Select the Header tab and go down to the Modification section.
Enter the reason for the modification in the Reason for Modification field.
Select Save.
5. Validate and Submit
Validate and Submit transaction.
