Assigning Buyer Information

Process

This step action guide describes steps to assign buyer information associated with a Requisition (RQS) or Solicitation.

If an RQS is not manually assigned to a Buyer before the RQS is copied forward to your Solicitation, the manager of your “Buyer Team” will be inferred as the Buyer (owner) of the Solicitation in CORE and ColoradoVSS. This also happens on standalone Solicitations created without an RQS.

Buyer associations can be checked by looking at the General Information section of your RQS or Solicitation. An entry with information in the “Buyer Team” and “Manager” fields, but no information in the “Buyer” field, indicates a transaction that has not yet been assigned to a Buyer.

The Buyer assigned to your RQS or Solicitation can be updated before the RQS is copied forward to a Solicitation (so that the correct Buyer is automatically inferred to the Solicitation), or after the Solicitation is published (to ensure the correct Buyer is posted in ColoradoVSS).

If the Buyer Information is updated after the Solicitation is published, you will not have to make any modifications to the Solicitation in order for the correct Buyer Information to be passed to ColoradoVSS:

To update a Buyer assigned to your RQS or Solicitation:

1. The RQS or Solicitation document must first be in Final Status

3. On the following page, delete the entries in the Manager and Buyer Team fields, then enter your User ID in the Buyer field and select the Save & Close button at the top of the screen