Emergency Supplemental (1331) Request Entry

Summary: 

This document provides instructions for entering emergency supplemental (1331) requests in PB. The following topics are covered: Overview; 1331 entries for Current FY; 1331 entries for Request year; InfoAdvantage schedule 13.

Emergency Supplemental Requests Overview

Emergency supplemental requests can be sent to OSPB during specified time periods. 

PB Emergency Supplemental Entry Instructions

• 1331s for Current Year are entered in Form 060_CY_SUPPLEMENTALS

• 1331s for Request Year are entered in Form 070_RY_BUDGET_AMENDS

• Enter the following:

  • Organization

  • Long Bill Line

  • Appropriation Unit

  • Budget Object

  • Fund

  • Fund Type

  • Request Code: bases on guidance from OSPB

  • Suppl: Enter the amount of the request

  • Justification Line Text: Enter a brief description of the line request

•  Click Save at the top right corner.

•  Click Copy Item to add additional lines with the same coding.

•  When all the lines are entered, click Save. Click on the Budget Request tab.

•  Click the Save & Close button to exit the budget form and return to the Select Budget Request Screen.

•  Fill in the following:

  • Request Code: Leave blank

  • Name: ES Title of Request - please note emergency supplemental requests should not be prioritized at this time, but number them if there are multiple requests. They will be prioritized with the regular supplemental submission in January

  • Stage: 100. This is the initial stage for request development. This stage will need to be updated as the request moves through the approvals.

  • Description: Emergency Supplemental

  • Requires Legislation: Select from the drop-down menu

  • Prioritize or Non-Prioritized: Select from the drop-down menu

  • Interagency Approval: Select from the drop-down menu

  • Request Timing: Early 1331 Prior to Session

  • Criteria: Select from the drop-down menu

  • Organization: Your Cabinet letter code

• Spending Authority Indicator: Defaults at 1

Enter the following:

• Organization

• Program

• Appropriation Unit

• Activity and Location Codes: If your department is using these, update the codes, and if not, enter 0.

• Budget Object

• Fund

• Fund Type

• Request Code: Based on guidance from OSPB

• BA Suppl: Enter the amount of the request

• Est: Enter the estimated amount for the next year budget

• Est: Enter the estimated amount for the out-year

• Justification Line Text: Enter a brief description of the line request

•  Click Save at the top right corner.

•  Click Copy Item to add additional lines with the same coding.

•  When all the lines are entered, click Save. Click on the Edit Budget Request tab.

•  Click the Save & Close button to exit the budget form and return to the Select Budget Request Screen. 

InfoAdvantage Reports

•  Run Schedule 13 report in IA in the following location(s):

  • Public Folders / CORE Reports / Statewide Reports / Performance Budgeting / Budget Schedules / Executive Cabinets / 02 Supplemental Budget Requests / Schedule 13-A Stand Alone Supplemental or Request for 1331 - Exec Supp

  • Public Folders / CORE Reports / Statewide Reports / Performance Budgeting / Budget Schedules / Executive Cabinets / 02 Supplemental Budget Requests / Schedule 13-B Stand Alone Budget Amendments - Exec Supp

  • Public Folders / CORE Reports / Statewide Reports / Performance Budgeting / Budget Schedules / Executive Cabinets / 02 Supplemental Budget Requests / Schedule 13-C Combined Supple 

•  Enter the following prompts:

  • Cabinet (One Letter Code)

  • Enter the appropriate code depending on which version of the Schedule 13 you are running: A, B, or C

    • Supplemental Request Code 060_CY_SUPPLEMENTALS

    • Budget Amendment Request Code 070_RY_BUDGET_AMENDS

  • Please leave the other prompts at default.

  • Check that the numbers in the report appear correctly.

•  Complete and provide the report to OSPB.