Embedded Files
Summary: This job aid describes major PB dimensions that are used to define charts of accounts (COA) elements in the budget formulation process.
Organization: The PB organization code is defined by a Department code followed by a division/unit code. For example: TAAA_1000:
TAAA is the Department within Cabinet T.
1000 is the division/unit.
Only the first set of letters (TAAA) are interfaced to CORE.
2. Long Bill Line/Program: The Long Bill Line in PB signifies the line item placement in the Long Bill. For example: T04A00010 means:
T - Cabinet (Department of Revenue)
04 - Division of Motor Vehicles
A - Administration
010 - The first program under this section, Personal Services
Please note: The PB Programs are different from CORE programs. PB programs are not interfaced to CORE!
3. Appropriation Unit Code: The PB Appropriation code signifies the appropriation unit that budget and expenditures are booked in CORE, and follows the same smart coding in CORE. For example: TCAAW1016 - Capital Outlay Gaming:
The first letter is the Cabinet code.
The second letter, or C in this case, represents the fund type. C - Cash; G - General Fund; R - Reappropriated Fund; F - Federal Fund.
The next three letters (AAW) - represent the Funding Source Code in CORE. These letters are used as the Program code short name in program settings for reporting purposes. In order for PB and CORE data to be linked correctly, each long bill line/program code in PB is given the Funding Source Code from the Appropriation Unit. Please ensure that only Appropriation Units with the same Funding Source Code are used for any specific Program Code.
The last four digits can be alpha or numeric and are determined at the agency level.
4. Object: In addition to all CORE Object codes, the following object categories are also defined as PB Budget Object Code:
1000 Personal Services
1100 Personal Services - Purchased
2000 Operating Expenses
3000 Travel Expenses
5000 Intergovernmental Payments
5200 Other Payments
6000 Capitalized Property Purchases
6550 Fixed Asset Disposal Loss
6700 Debt Service
7000 Transfers
8000 Other Financing Uses
9000 Fund Deductions
9500 Higher Ed Cost Allocations
FTE Full Time Equivalent
5. Fund: Each fund established in CORE is available in PB. This field is interfaced to CORE.
6. Fund Type: The PB Fund Type is used to define different fund types for reporting purposes. The main fund types are listed below.
C - Cash Fund
G_L - General Fund in the Limit
G_OL - General Fund Outside of the Limit
G_COP - COPs outside of the Limit
XGE_L - General Fund Exempt in the Limit
XGE_OL - General Fund Exempt outside of the Limit
R - Reappropriated Fund
F - Federal Fund
FTE - Full Time Equivalent
Other departments defined Fund Types.
Please Note: When entering FTE information, both Fund Type and Object must be FTE. Otherwise, the FTE information will not be identified as statistical and will be reflected as budgeted amounts.
7. Spending Authority Indicator: All CORE Spending Authority Indicators are available in PB. When the Spending Authority Indicator is auto-populated for the budget, it cannot be changed.
8. Request Code: The Budget Request Code is either system-generated or user-defined to identify the specific change or budget request.
9. Bill Number: Bill numbers are created in PB at the beginning of each legislative session and used in budget requests that interface to CORE.
10. Time Period: The Time Period represents a unique point of time in the budget process and the combination of various time periods creates a timeline of budget activity and makes it possible to audit budget creation and changes.
11. Activity, Location, and Project Codes are not used in PB. They can be 0 in the budget layout forms.
12. Cabinet Codes
A Department of Personnel and Administration
B Department of Agriculture
C Department of Corrections
D Department of Education
E Office of the Governor
F Department of Public Health and Environment
G Department of Higher Education
H Department of Transportation
I Department of Human Services
J Judicial
K Department of Labor and Employment
L Department of Law
M Legislature
N Department of Local Affairs
O Department of Military Affairs
P Department of Natural Resources
Q Department of Early Childhood
R Department of Public Safety
S Department of Regulatory Agencies
T Department of Revenue
U Department of Health Care Policy and Financing
V Department of State
W Department of Treasury
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