Correcting Accounting Period on PREXP, PRLNP, and PRLIA
Process
This job aid describes the steps to correct the accounting period on PREXP, PRLNP, and PRLIA transactions in CORE.
The payroll process involves the creation of multiple transactions from the PAM/HRM cycle. The transactions generated by PAM are payroll expenditure (PREXP), payroll internal transaction (PRLID), payroll net pay (PRLNP), and payroll liability (PRLIA). The transaction generated by HRM is the payroll expenditure correction (PREXC). The objective of this transaction is to show users how to correct an accounting period in the PREXP, PRLNP, and PRLIA transactions.
The PREXP, PRLNP, PRLIA, and PREXC transactions are laid out the same. Upon opening the transaction, you will see a header tab, accounting tab, and posting tab. The PRLID has all of the previously listed tabs in addition to a vendor tab.
To correct the accounting period on PREXP, PRLNP, and PRLIA transactions in CORE, you will want to follow the steps below:
1. Enter PREXP in the Global Search field
If you’re searching for PRLNP or PRLIA transaction, you will want to enter this in the Global Search field
2. Enter your Department in the Dept. field and the Transaction ID in the ID field.
If you do not have the transaction ID, you will want to do the following:
Select the Transaction State section.
Select Rejected in the Status field.
Select Search
3. Select the rejected PREXP transaction ID
4. Select Modify
5. On the Header tab, update the Period to reflect the open accounting period.
6. Select the Accounting tab.
Update the Program Period to reflect the open accounting period.
Select Validate and Submit
