Embedded Files
Process
This job aid describes the process to create an Over-the-Counter (OC) Transaction in CORE.
1. Enter OC in the Jump to field.
2. Enter Department Code, Department, and/or Unit.
3. Select Create.
4. Select Auto Numbering.
5. Select Continue.
6. Enter Transaction Information - General Information tab.
a. Enter the Transaction Name, Transaction Description, Warehouse, Requesting Unit, and Issuer ID.
7. Select Save.
8. If a shipping address is needed, enter it in the Extended Description field and select Save.
9. Select Commodity line.
10. Select Insert New Line.
11. Enter Required Information - General Information tab.
a. Enter the Stock Item, Stock Item Suffix (if applicable), Requested Quantity.
12. Creating accounting lines
There are two ways of creating. One is to use the accounting distribution section, the other is to create the accounting line directly under each commodity line. The two methods are exclusive to each other, so if you use accounting distribution, you don't need to create the accounting lines.
This step explains how to utilize the accounting distribution to create accounting lines. If you select this method, you could skip steps 13 through 16 and go to step 17.
Select + to insert a new line.
Enter Distribution %
Select drop down menu to open the General Information and COA tabs.
Enter Accounting Template if you are using one, if not skip to the next step.
Enter chart of accounts in COA tab.
Select Save.
13. Step 14 to step 16 explains the method of creating the accounting line directly under each commodity line.
14. Select Accounting line.
15. Enter Required information - Accounting General Information tab.
a. Select Insert New Line.
b. Enter Event Type XS10.
16. Enter Required Information - Funding Accounting tab.
a. Enter the Fund, Object, Department, Unit, and Appr Unit.
b. Enter other COA if applicable.
17. Select Save
18. Select Validate.
19. Select Submit.
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