Using a GAEC to reopen a closed GAE and restore remaining balance
A GAE can be closed inadvertently by a GAX with final reference. Below are steps to reopen a GAE and restore the encumbrance balance by utilizing a GAEC transaction.
Navigate to Global Search Bar and enter GAE.
Select General Account Encumb.
2.On the Financial Transaction Page confirm Transaction Code.
Enter Transaction ID.
Click Search button.
3. The transaction will populate in the grid, Click the Transaction ID hyper link.
4. Verify the current amount paid on GAE is accurate.
5. Create a GAEC using the Job aid Using a GAEC to Adjust a GAE .
6. Once in the GAEC transaction, utilize PR20 and $0 in the General Information sub-section of the Accounting in the transaction. Then confirm the reference is correct and that the reference is Inverse in the Reference sub-section.
Click the Validate button.
7. Select the Posting tab.
Review Posting amount to confirm that source GAE encumbered amount was reduced by correct amount.
Click Validate button.
Click Submit button.
8. Review the original GAE to confirm that it is opened for the corrected amount.
