Using a GAEC to Liquidate a GAE or GAE Line
There are times where an adjustment is necessary on a GAE. There are a number of different scenarios that could happen but this guide will deal with the specifics of one scenario Liquidating a GAE or GAE Line.
Navigate to Global Search Bar and enter GAE.
Select General Account Encumb.
2.On the Financial Transaction Page confirm Transaction Code.
Enter Transaction ID.
Click Search button.
3. The transaction will populate in the grid, Click the Transaction ID hyper link.
4. On GAE1 there is an Open Amount of $195.00.
4. Expand the 3 dot menu and select Copy Forward from Primary Actions menu.
5. On the Copy Forward select GAEC from Target Transaction Code grid.
Enter Transaction Dept.
Check Auto Numbering.
Click OK button.
6. On GA Encumbrance Correction page Select the Accounting tab.
Click the Caret to expand the GAE line.
Select the General Information subsection.
Enter PR21 in the Event Type field.
Enter the amount that you wish to reduce (correct) GAE by in the Line Amount field.
Click the Save button.
7. While still under the Accounting tab select the Reference subsection.
Select Partial as Reference Type.
Click the Save button.
8. Validate and Submit.
9. Navigate to Global Search Bar and enter GAE.
Select General Account Encumb.
10. On the Financial Transaction Page confirm Transaction Code.
Enter Transaction ID.
Click Search button.
11. Click hyperlink to open original GAE Transaction.
Confirm that GA was reduced by desired amount.
