Using a GAEC to close a GAE
If you have made the final payment on a GAE and an open amount remains, you can use a GAEC to finalize the line and close the transaction.
Navigate to Global Search Bar and enter GAE.
Select General Account Encumb.
2.On the Financial Transaction Page confirm Transaction Code.
Enter Transaction ID.
Click Search button.
3. The transaction will populate in the grid, Click the Transaction ID hyper link.
4. Verify the current amount paid on GAE is accurate.
5. Create a GAEC using the Job aid Using a GAEC to Adjust a GAE .
6. Once in the GAEC transaction, utilize PR21 and $0 in the General Information sub-section of the Accounting in the transaction. Then confirm the reference is correct and that the reference is Final in the Reference sub-section.
7. Select the Posting tab.
Review Posting amount to confirm that source GAE encumbered amount was reduced by correct amount.
Click Validate button.
Click Submit button.
10. Review the original GAE to that it is closed.
