Establishing Allowance for Bad Debt Using a JV1STND

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Process

This job aid describes steps for establishing allowance for bad debt. To establish allowance for bad debt, you will want to follow the steps below:

Navigate to Global Search Bar and enter JV1STND.

Select Standard Journal Voucher.

Highlight global search JV1STND

2.On the Financial Transaction Page confirm Transaction Code.

Enter Transaction Dept.
Click Create button.

Search section of Financial Transaction screen expanded with Transaction Department and Create highlighted

3. On the Create Transaction page check Auto Numbering.

Click the Continue Button.

Create Transaction form fields highlighted including Auto Numbering

4. On the Standard Voucher Journal page select the Header tab.

Enter Transaction Name.
Enter Transaction Description.
Click the Save button.

highlight standard journal voucher Header tab, general information fields

5. Select the Line Group tab.

Select appropriate Event Type from the Event Type picklist and click the OK button.

highlight selecting line group, event type fields

6. Select the Accounting tab.

Click the "+" to insert new line.
Enter Credit Amount.
Select appropriate Posting Code from picklist.
Click the Caret to expand the line.
Select the COA sub section.
Select appropriate Fund from picklist.
Select appropriate Department from picklist.
Select the appropriate Unit from picklist.
Select appropriate Appr Unit from picklist.
Select the appropriate Revenue from picklist.
Select the appropriate BSA from picklist.
Click the Save button.

highlight accounting tab, COA fields

7. While still in the Accounting tab click the "+" to insert new line.

Enter Debit Amount.
Select appropriate Posting Code from picklist.
Click the Caret to expand the line.
Select the COA sub section.
Select appropriate Fund from picklist.
Select appropriate Department from picklist.
Select the appropriate Unit from picklist.
Select appropriate Appr Unit from picklist.
Select the appropriate Revenue from picklist.
Click the Save button.

highlight accounting tab, insert new line, COA fields

8. While still in the Accounting tab click the "+" to insert new line.

Enter Debit Amount.
Select appropriate Posting Code from picklist.
Click the Caret to expand the line.
Select the COA sub section.
Select appropriate Fund from picklist.
Select appropriate Department from picklist.
Select the appropriate Unit from picklist.
Select appropriate Appr Unit from picklist.
Select the appropriate Revenue from picklist.
Click the Save button.

Accounting tab open on Standard Journal Voucher Screen with results table, COA form, and Save button highlighted

9. While still in the Accounting tab click the "+" to insert new line.

Enter Credit Amount.
Select appropriate Posting Code from picklist.
Click the Caret to expand the line.
Select the COA sub section.
Select appropriate Fund from picklist.
Select appropriate Department from picklist.
Select the appropriate Unit from picklist.
Select appropriate Appr Unit from picklist.
Select the appropriate Revenue from picklist.
Click the Save button.
Click Validate button.
Click Submit button.

Accounting tab open on Standard Journal Voucher Screen with results table, COA form, and Validate, Submit, and Save buttons highlighted

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