Processing a FA Shell Transaction – Finalizing Fixed Asset Acquisition

Process: 

This job aid describes steps to manually transfer an asset.

4. On the Fixed Asset Acquisition screen select the Header tab.

• Expand the General Information section.

• Expand Show More Caret.

• Select XF12 from Event Type picklist then click OK button.

• Enter a description of the fixed asset in the Fixed Asset Description field.

• Check Generate Fixed Asset Number

• Enter Department followed by an underscore (_) in the Prefix field  (Example for an AABA transaction AABA_)

5. Scroll down page and enter appropriate COA elements in the Responsibility Center section.

• Required fields include (Department, Unit, Appr Unit and Fund).

• It's recommended that BLNK is entered in Program, Program Period and Phase fields.

• Enter the Custodian in the Responsibility Center Staff section.

6. Navigate to the Component tab on the Fixed Asset Acquisition page.

• Click Caret on the left in order to expand options.

• Select Classification sub section.

• Select appropriate Fixed Asset Classification from drop down menu.

• Select the appropriate Fixed Asset Group from picklist.

• Select the appropriate Fixed Asset Catalog from picklist.

7. Under the Component tab select the Acquisition sub section.

• Verify Acquisition Date is accurate. 

• Update the Acquisition Method from picklist.

8. Under the Component tab select Depreciation and Valuation sub section.

• In the Depreciation Structure field select Responsibility Center from the drop down list.

• In the Depreciation Method field select Straight Line from the drop down list.

• Enter Useful Life value in amount of Years.

• Select date that asset was put into service in the In Service Date field.

9. Click Validate button then click Submit button.