Processing a FA Shell Transaction – Finalizing Fixed Asset Acquisition
Process:
This job aid describes steps to manually transfer an asset.
Navigate to Global Search Bar and enter FA.
Select Fixed Asset .
2. Create a new Fixed Asset transaction.
Expand Show More Caret.
Enter Transaction Code.
Enter Transaction Dept.
Enter Transaction ID. (using wild card removes manually generated Shell Transactions).
Select Created On date. (entering greater (>) than symbol narrows Shell Transaction selections in Grid)
Click Search button.
3. Select shell Transaction from grid and click Transaction ID hyperlink.
4. On the Fixed Asset Acquisition screen select the Header tab.
Expand the General Information section.
Expand Show More Caret.
Select XF12 from Event Type picklist then click OK button.
Enter a description of the fixed asset in the Fixed Asset Description field.
Check Generate Fixed Asset Number
Enter Department followed by an underscore (_) in the Prefix field (Example for an AABA transaction AABA_)
5. Scroll down page and enter appropriate COA elements in the Responsibility Center section.
Required fields include (Department, Unit, Appr Unit and Fund).
It's recommended that BLNK is entered in Program, Program Period and Phase fields.
Enter the Custodian in the Responsibility Center Staff section.
6. Navigate to the Component tab on the Fixed Asset Acquisition page.
Click Caret on the left in order to expand options.
Select Classification sub section.
Select appropriate Fixed Asset Classification from drop down menu.
Select the appropriate Fixed Asset Group from picklist.
Select the appropriate Fixed Asset Catalog from picklist.
7. Under the Component tab select the Acquisition sub section.
Verify Acquisition Date is accurate.
Update the Acquisition Method from picklist.
8. Under the Component tab select Depreciation and Valuation sub section.
In the Depreciation Structure field select Responsibility Center from the drop down list.
In the Depreciation Method field select Straight Line from the drop down list.
Enter Useful Life value in amount of Years.
Select date that asset was put into service in the In Service Date field.
9. Click Validate button then click Submit button.