Manually Create a Fixed Asset

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Process

Please note: Any COA elements used are for example only.

Check the following Tables, Fixed Asset History, Fixed Asset Registry Accounting, Fixed Asset Registry Header, Fixed Asset Accounting Journal Updates, and Fixed Asset Component Journal
Using the Global Search Bar, navigate to all the tables listed to the left. View that the Fixed Asset you are about to create is not yet in any of the Tables listed.

Navigate to Transaction Catalog

In the Global search bar with Page Code selected, enter DOCATLG and select Transaction Catalog (Financial)

Create a new manual Fixed Asset Transaction

In the Transaction Catalog click on the Create Button in the upper right-hand corner.
In the Create Transaction Page, enter the following:
- Transaction Code:
- Transaction Dept:
- Click Auto Numbering or enter a Transaction ID if preferred.
- Click Continue

Create Transaction screen highlighting transaction code and transaction dept

Populate the Header Tab

Enter the following information on the General Information tab:
- Transaction Name
- Fixed Asset Number: leave blank
- Check the Generate Fixed Asset Number check-box
- Prefix: (Dept. Code +_)
- Fixed Asset Description

Fixed Asset Acquisition screen with header tab opened and transaction name highlighted

Scroll down to enter the following information on the Responsibility Center COA Section:

Fund:
Department:
Unit:
Appr Unit:

Enter the following information on the Responsibility Center Staff Section:

Custodian:

All required information will be populated on the Header Tab

Responsibility Center COA screen with multiple fields highlighted

Change from the Header tab to the Component Tab:

Select the Component Tab
Insert a new line by clicking the + sign Button
Select the General Information Subtab

Fixed Asset Acquisition screen with General Information highlighted on the component tab

Enter the appropriate information (below is only an example) :
- Fixed Asset Component Number: 0001
- Commodity: 07305
- Units: 1
- Unit of Measure: EA

FA Component tab highlighting FA component number, commodity, units and unit of measure

Select the Classification Subtab Section, and

Fixed Asset Acquisition Screen with component tab open

Enter the classification that pertains to your acquisition (the following information is an example only):
- Fixed Asset Classification: Normal
- Fixed Asset Catalog: E5
- Fixed Asset Type: E
- Fixed Asset Group: E5

highlight entering the classification, catalog, type and group

Select the Location Subtab Section, and

Fixed Asset Acquisition screen with component tab open

Enter the following information:

Location: CFAA

Component Location tab

Select the Acquisition Subtab Section, and

Fixed Asset Acquisition screen with component tab open and acquisition highlighted

Enter the following information:

Acquisition Date: when the asset was purchased
Acquisition Method: PURC

Acquisition Section

Select the Depreciation and Valuation Subtab Section, and

Fixed Asset Acquisition screen with component tab open and depreciation and valuation highlighted

Enter the following information:

Depreciation Structure: Straight Line
Depreciation Method: Responsibility Center
- Useful Life: 5
In Service Date: asset started being used

Depreciation and Valuation Section

Change from the Component tab to the Accounting Tab:

Click the Accounting Tab
Insert a new line by clicking the + sign Button
Select the General Information Subtab

Fixed Asset Acquisition screen with Accounting tab open and General Information highlighted

Enter the following information on the General Information tab:

Line Amount
- Funding Fiscal Year
- Funding Budget FY
Line Description

General Information Tab Inputs

Select the COA Subtab Section, and

Fixed Asset Acquisition screen with Accounting tab open and COA highlighted

Enter the following information:

Fund
Department
Unit
Appr Unit

COA Section Inputs

Validate and Submit the Transaction

On the top-right corner, Click the Validate Button
Correct any errors that display at the top of the page
Once the Transaction validates successfully click the Submit Button
Transaction should validate and Submit successfully

FA Validate & Submit

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