Shel FAQs

FA SHEL transactions are created when specific criteria within the system are all met.  The system is assessing that you need an FA transaction for a Fixed Asset based on a specific criteria set and it is attempting to save you some time in the creation of the FA transaction by reducing the amount of data entry needed.  The criteria for a FA SHEL transaction to be created are below.

1. A payment must be made on a commodity code that is set up as an FA commodity code, with a unit price over the COMMFA threshold for an asset by a PR transaction. 
   Example: Commodity code 02000 (agricultural equipment) is set up as an E fixed asset class (equipment) and has a threshold for capitalization of $5,000 similar to most thresholds in the state.  If you were to do a PO that utilized commodity code 02000 and had a unit price for that object over $5,000  and did a payment on that PO that would still result in a unit price over $5,000 (even if the payment was less than $5,000) then the FA SHEL process would generate an FA SHEL for that payment.   

2. For payments below $5,000 that create a SHEL transaction.
   Example: If a 0.1 unit at $1000 is used it would be capitalized because even though the payment was only for $1000 the unit price in that case is $10,000 and meets the threshold. 

3. Where one agency is capitalizing equipment that falls in the category and another is using items from the category that should only be expensed. 
   Example: Someone buying a combine for $300,000 might fall into agricultural equipment but someone buying rakes and hoes and shovels might also have those fall into the same commodity code category but only need to record an expense.  However, if they bought more than $5,000 of them at one time it would still trigger the SHEL transaction creation.