Entering A Manual Accrual Clearing Transaction (ACL)
Process
This job aid describes steps for entering an ACL (Manual Accrual Clearing Transaction) in CORE.
Note: As shown below, payable accruals must be fully reversed using an ACL manual accrual reversal transaction. It is important that the accrual be fully reversed to support both 1099 reporting and the automation of accrued receivables that are generated in the reimbursement cycle. This is necessary because the ACL creates the cash expenditure in the closing BFY which is necessary capture matching receivable accruals (RE transactions) for grants.
1. Immediately after the ACC is approved we recommend creating the ACL.
a. Locate the ACC and select Copy Forward.
b. Enter the Department Code and Unit Code if applicable and select Auto Numbering.
c. Select Ok.
2. Select the Header section.
Do not enter or change anything in the Budget FY, Fiscal Year, or Periods Fields. The Budget FY is auto populated when the ACL is created and the Fiscal Year and Period is populated when the transaction is validated.
For an example, for an ACC booked in the Fiscal Year 2015 Period 13, CORE will populate Budget Fiscal Year 2015, Fiscal Year 2016, and current period (e.g., 1, 2, etc).
Do not change the actual accrual amount. That is, the entire accrual amount from the ACC should be cleared.
3. Go to the OBSA field and delete the OBSA so it is blank. This must be done in all cases regardless of what appears in
this field. This allows the OBSA from the ACC to clear and allows the default posting lines on the ACL to post to OBSA 3900.
Note: Over accruals must be corrected using a JV1STND discussed later.
4. The posting created by the ACL all occur in the new FY and include the postings shown below:
