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Process:
This job aid describes functions pertaining to Cost Allocation setup: General Setup of the ALOC, SRS, STEP, PLBS, and PBDIST pages.
Use Global Search by Page Code to open a page
On the Global Search bar, click the drop-down.
Check the Page Code check box:
In the Global Search bar enter: ALOC
Select ALOC Cost Allocation Control Setup
Navigate to ALOC Table
3.Click the Create button.
On the Cost Allocation Control Setup page perform the following:
Enter the Allocation ID and Description.
Select the Allocation Frequency.
Select Cash Expenditures as the Allocation Type.
Select Inheritance Type for each field.
Select Base for both Department/Unit and Major Program/Program Inheritance.
Select Pool for all remaining Inheritance fields
Select Save.
4. Select the 3 dot menu on the top right and click on the Cost Allocation Series setup link option
5. On the Cost Allocation Series Setup page click the Create button.
Type 1 in the Series ID field.
Enter the Series Description.
Select the Inheritance Types for each field (set up varies depending on the allocation method).
Select Save.
6. Set up the Step page..
Select the 3 dot menu on the top right and click on the Cost Allocation Step Setup link.
Click Create in the top right side of the screen
Enter Step No.
Enter the Description.
Select Base Type from the Base Type list.
Select the Inheritance Type for each field. (setup varies depending on allocation method).
5. Select Save.
7. Setup the Pool on the PBLS page.
Select the 3 dot menu on the top right and click on the Pool/Setup (PBLS) Setup link.
On the PBLS page click the Create button on the top right side of the screen.
Select Pool for the Pool Base Indicator list.
Enter the Description.
Type 100 in the Allocation Percentage field.
Click the Save button.
8. Setup the Base 1 on the PBLS page:
On the PBLS page click the Create button on the top right side of the screen.
Select Base from the Pool Base Indicator list.
Enter the Description. Allocation Percent (set up varies depending on allocation method)
Statistical Group and Statistical Record ID (if using the Statistical method of Allocation)
Select Save & Close button.
11. While on the Pool/Base Setup page set up of Pool on the Pool/Base Distribution (PBDIST) page.
Highlight the Pool of Step 1 record.
Select 3 dot menu on the right and select Related Pages link.
Select the Pool/Base Distribution link from Related pages menu.
12. On the Pool/Base Distribution page click the Create button on the top right side of the page.
Select Distribution Type.
Enter Accumulation Distribution Number.
13. Click the Caret to expand the COA sub section.
Enter Fund Rollup Type.
Enter Fund.
Select Object from Obj/Rev Indicator list.
Select 1 from the Object/Revenue Source Rollup Type picklist.
Enter the Object/Revenue Source, Dept, Unit, Appropriation Rollup Type and Appr Unit.
Click the Save button.
14. Navigate to Pool/Base Setup page and highlight Base record.
Select 3 dot menu on the right and select Related Pages link.
Select the Pool/Base Distribution link from Related pages menu.
15. On the Pool/Base Distribution page click the Create button on the top right side of the page.
Select Distribution Type.
Enter Accumulation Distribution Number.
16. Click the Caret to expand the COA sub section.
Enter Department.
Enter Unit.
Enter Program Roll up and Program
Click the Save & Close button.
Repeat the step 14 to 16 to complete setup for all Base records.
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