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Process - Delete a Budget Line (for various budget structures, such as BGA190 and BGA191)
This job aid describes the steps needed for deleting a budget line (BG10). This document uses BGA190 as an example.
Navigate to Transaction Catalog (Financial)
Use Global Search by Page Code to open a page
On the Global Search bar, click the drop-down.
Check the Page Code check box:
In the Global Search bar enter: DOCATLG (Financial)
2. Delete a BGA190 Budget Transaction
Select Create
Enter the following data:
BGA190 in the Transaction Code field
Enter Department in the Transaction Dept field
If needed, enter Transaction Unit Code in the Transaction Unit field
Check Auto Numbering Check box
Click Continue
3. Enter Fund Detail information
Select Fund Detail tab
Enter valid element for the following:
Action: Delete
Event Type: Delete a Budget Line (BG10)
Note: Use information relevant to you for the following field entry. (NOTE: if you don't see the required fields on the line, click the magic wheel on the right side of screen and select the fields you would like to see.)
Cabinet:
Increase/Decrease:
Budget FY:
Fiscal Year:
Period:
Appr Category:
Appr Type:
Appr Unit:
Fund:
SAI:
Enter a House Or Senate Bill number or C.R.S. number in the Bill Number field (if applicable).
Note: Budget Line can only be deleted if all of its budget tracking amount fields are zero.
Note: The action of selecting Smart Budget Rollup to populate Levels 1 and 2 DOES NOT work when Deleting budget lines.
4. Validate and Submit
Validate and Submit transaction.
5. Verify the Budget is deleted at BQ190LV* Inquiry Table
In the Global search bar enter BQ190LV3, 2 or 1
In the search section enter BFY, Cabinet, Appr Type, etc.
Click Apply
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