Budget Error Message FAQs

Error message A5000 is issued when a budget line is not set up for a specific budget structure, which can be identified from the description.  For example:

• Budget line not found for Fund Detail within Bottom Line Funding (A5000)

• Budget line not found for Fund Detail within Legal Budget (A5000)

• Budget line not found for Appropriation Unit within Legal Budget (A5000)

• Budget line not found for Long Bill within Legal Budget (A5000)
  
  

Follow these steps to research and resolve the error message:

• Click View all to expand all error messages.

• Select the Line Number with the Error Message A5000, so you will land on the targeted accounting line.

• Open the Fund Accounting tab to identify the Appropriation Unit and the Fund

• Use Global Search to go to the APPR page to determine the appropriation category:

• -  Appr Category A, C, E, and N - budget structure 190

• -  Appr Category B, D, F and G  - budget structure 191

• Use the BQ190LV3 and/or BQ191LV3 to search for the  Fund/Appropriation Unit combination.

• Contact the departmental accounting/budget if you determine a new budget line needs to be created for the Fund/Appropriation Unit combination.

If there are insufficient unobligated funds remaining to cover all of the budget lines in a transaction when attempting to process the transaction, you will receive an error message (Error A615) upon validation of the transaction indicating that the transaction exceeds the unobligated funds for this budget.

When you get the error message, "This transaction exceeds the unobligated funds for this budget" (A615), while processing a document, first check with your department accounting/budget office to ensure that it is okay to overspend this budget line and apply an override. Then validate and submit the transaction into workflow, and notify the person(s) who will be approving it that it needs to have an override applied.

1st Level

• The following error/warning severity message will appear when a transaction is Validated/Submitted when there is NOT enough budget ("Warning"). This error can be over-rode.

2nd Level

• The following error/warning severity message will appear when a transaction is Validated/Submitted when there is NOT enough budget ("Allowed only after...."). This error can be over-rode.

3rd Level

• The following error/warning severity message will appear when a transaction is Validated/Submitted when there is NOT enough budget ("Reject"). This error can be over-rode.