Answering Vendor Questions on a Solicitation

Process

This job aid describes steps on how to answer Vendor questions on a solicitation.

Vendor questions aren’t responded to directly via ColoradoVSS. Instead the questions posed via VSS should be gathered in CORE via the Question and Answer Detail (SOQA) page.

Although the system allows for a buyer to respond using this functionality, Best Practice when responding to these inquiries will be to do so in the form of a Q & A attachment on the new version of your Solicitation in the CORE System. This is because responses generated in the Q & A section do not generate email notifications to Vendors but creating a new version of your Solicitation with an attachment containing questions with answers to them will. The attached Q & A document will also need to be identified in the “Additional Information” section of your Solicitation (preferably with the date it was added) to provide specificity to the update. Once your modified solicitation has been finalized, Vendors will receive an automatic email alerting them to the solicitation update. The information entered in the “Additional Information” section will provide them with the details around your update to the Solicitation.