Supplemental Submission Hints and Help

The following Hints and Help is intended to assist Accounting and Budget departments with the Supplementals and Budget Amendments.

Which forms should I use for inputting Supplementals and Budget Amendments?

Supplementals:  Use form 060_CY_SUPPLEMENTALS

Budget Amendments:  Use form 070_RY_BUDGET_AMENDS

Data Entry Guidance

When inputting FTE into budget forms, make sure that you enter “FTE” into both the Budget Object and the Fund Type fields.

• Entering FTE into the Budget Object field turns the data into a “statistic” so that it does not add into the $ amounts.

• Entering FTE into the Fund Type field allows the infoAdvantage reports to recognize and report on the information

If the FTE is not in both fields, you will get $ amounts that are incorrect in the reports or the reports will not accurately reflect FTE.

Data check

Check Organization: Make sure appropriations are assigned correctly to your Organization Units.

Fund Type:  Make sure the Fund Type field matched the second character in the Appropriation Unit.