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I am a PB user entering a Budget Request for Capital. Need guidance on the following.....
What Budget Object should I use for Capital budget requests?
Generally, the Budget Object Code 6000 – Capitalized Property Purchases is used in the Budget Layout/Form 106_RY_LONG_BILL_CAP. It can be used for both Capital Construction and IT Capital budget requests.
What Fund Type Code should I use for Capital budget requests ?
The fund type code in the Budget Layout 106_RY_LONG_BILL_CAP is dependent on the second character of the associated Appropriation Unit. See below:
Fund Type Second Character in appropriation Sample
CAP X GXPMQCM22
CC C GCPQH055A
CF F IFPQQ2164
CR R IRPQQ2164
How should I request a new Appropriation Unit Code for Capital?
Please communicate and coordinate the use of the new appropriation units between Budget and Accounting offices within your respective agency/department. Some agencies have a representative on staff who is approved to add new appropriation codes. Check with your agency’s Budget Director and/or Controller for internal processes.
If your agency does not have a contact assigned for this process, work with your respective Financial Services Unit (FSU) contact to set up the appropriate new codes. Email dpa_farmailbox@state.co.us with your request. Your FSU contacts can also tell you who in your agency has access to set up new appropriation units if you are unsure.
What Long Bill Line/Program Code should I use for Capital budget requests?
The default Long Bill Line/Program Code in the Budget Layout 106_RY_LONG_BILL_CAP is “0”. Capital requests do not have a related schedule, so Long Bill Line/Program codes are not needed. Use the default “0”.
What Budget Object Code Options do I have for Capital?
The following are the object code options for Capital Budget Requests :
6000 - Capitalized Property Purchases
6550 - Fixed Asset Disposal Loss
6700 - Debt Service
What Selection Fields for Capital Budget Requests Should I enter for Total Number of Phases and Number of Phases (X of Y)?
The Capital selection fields are entitled ‘Number of Phases’ and ‘Phase (X of Y)’. The selection fields are on Capital budget layouts 035_RY_REQUESTS_CAP, 066_CY_SUP_CAPITALS, 076_RY_BA_CAP.
'Number of Phases' indicates the total number of phases planned for a Capital project budget request.
'Phase (X of Y)' specifies which phase the current budget request represents within the total number of phases.
For example, a Capital budget request is funded for three years and is currently in the second year of funding. If the Capital budget request is for additional funding for the third year, the selection fields would be entered as:
Number of Phases = 3
Phase (X of Y) = 3
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