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FAQs
What Budget Form Layout do I use?
Capital is entered in Budget Layout 106_RY_LONG_BILL_CAP. It can be used for both Capital Construction and IT Capital budget requests.
Follow these steps to locate the layout:
Select Budget Tasks from the horizontal menu located at the top of the page and select Formulate Budget Request.
Enter 106* in the Code and select Search.
Capital is entered in Budget Layout 106_RY_LONG_BILL_CAP. It can be used for both Capital Construction and IT Capital budget requests.
Follow these steps to locate the layout:
Select Budget Tasks from the horizontal menu located at the top of the page and select Formulate Budget Request.
What Budget Object should I use?
Generally, the Budget Object Code 6000 – Capitalized Property Purchases is used in the Budget Layout/Form 106_RY_LONG_BILL_CAP. It can be used for both Capital Construction and IT Capital budget requests.
What Fund Type Code should I use?
The fund type code in the Budget Layout 106_RY_LONG_BILL_CAP is dependent on the second character of the associated Appropriation Unit. See below:
Fund Type Second Character in appropriation Sample
CAP X GXPMQCM22
CC C GCPQH055A
CF F IFPQQ2164
CR R IRPQQ2164
What Long Bill Line/Program Code should I use?
The default Long Bill Line/Program Code in the Budget Layout 106_RY_LONG_BILL_CAP is “0”. Capital requests do not have a related schedule, so Long Bill Line/Program codes are not needed. Use the default “0”.
What are the Revenue Tab Key Fields to Update?
The following are the key fields to update on a Budget Request Revenue Tab:
Include
Spending Authority Indicator
Budget Object
Fund
Fund Type
Request Code
Bill Number
FY 20YY-YY Request
FY 20YY-YY Estimate
FY 20YY-YY Estimate
Justification Line Text
Note: there are less fields to enter in this tab. The fields for Activity, Appropriation Unit, Location Code, Long Bill Line, and Organization are not on this tab. They are on the Expenses tab.
Why can't I see my request in the system after it was moved to a specific Stage?
Groups
CABINET: Agency Budget Analyst – includes those set up on UDOC for access at Agency level
NONEXEC_CABINET: Agency Budget Analyst – includes those set up on UDOC for access at Agency level
OSPB: OSPB Analyst
OSPB_MAN: OSPB Management
*View and Full Access applies the same to the following Budget Development Layout forms:
030_RY_REQUESTS
035_RY_REQUESTS_CAP
060_CY_SUPPLEMENTALS
066_CY_SUP_CAPITALS
070_RY_BUDGET_AMENDS
076_RY_BA_CAP
*Elected Officials (NONEXEC_CABINET) have access to Capital Budget Layout forms based on this matrix. Budget Layout forms that are not Capital related are designed for those agencies with an extension of ‘EO’ in the form code.
The following table provides a recap of the Full Access and View at each stage for the budget layout form listed above
Layout Stages Stage Name Group Access Group Access
Full Access View Only Access
100 Cabinet Development CABINET
NONEXEC_CABINET
OSPB_MAN
200 Advance to OSPB CABINET
NONEXEC_CABINET
OSPB
250 OSPB Approval OSPB
251 OSPB Dir Review OSPB
252 OSPB Gov Briefing Final Gov Decision OSPB
253 OSPB Passback/Departments CABINET
NONEXEC_CABINET
OSPB
254 OSPB Post Comeback Gov OSPB
280 Return Revisions CABINET
NONEXEC_CABINET
OSPB
290 Final Approval OSPB CABINET
NONEXEC_CABINET
291 Final Stage - All view OSPB CABINET
OSPB_MAN NONEXEC_CABINET
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