Personnel Administration Transactions

The Employee Address Maintenance (ADDR) transaction allows you to: 

• Enter and update employee address and contact information.

• Record multiple address entries and designate a primary address.

• Maintain up to four phone numbers and two email addresses per employee.

After the Employee Status Maintenance Transaction (ESMT) has been successfully submitted, the Employee Address (ADDR) transaction can be created and submitted. 

The Employee Attributes (ATTR) transaction is used to:

• Record demographic and personal data such as date of birth, gender, and veteran status.

• Capture education level at the time of appointment.

• Maintain data that supports reporting and workforce analysis.

After the Employee Status Management (ESMT) transaction has been successfully submitted to the final phase, an Employee Attributes (ATTR) transaction can be created or finalized. Unlike other Personnel Management transactions, this transaction is not timeline-maintained. 

The Department Specific Data (DEPTD) transaction is used to:

• Record department-specific organizational data.

• Enter the Labor Distribution Classification Code.

• Maintain data specific to the employee's organizational unit.

The Employee Identification Change Form (EICF) transaction is used to:

• Modify an employee’s identification number (EIN), legal name, or date of birth.

• Correct identifying details in the employee’s profile.

• Ensure accurate, up-to-date records in alignment with official documentation.

The Emergency Contact Information (EMER) transaction is used to:

• Add or update an employee’s emergency contact details.

• Enable department HR specialists to enter contact information on behalf of employees.

The Employee Status Maintenance (ESMT) transaction is used to: 

• Record personnel actions such as hire, rehire, promotion, reassignment, and separation.

• Establish or modify an employee’s employment status, pay profile, job title, and FTE.

• Track employment changes using effective dates for accurate historical records.

• Tabs within the ESMT transaction include:

• Employee: Enter or update identifying information, designate the personnel action, and assign classification attributes.

• Pay Parameters: Enter compensation details, including pay type, amount, and effective date—especially for non-table-driven pay or rate overrides.

The New Employee (NEMP) transaction is used to:

• Create a new employee record in CORE Payroll.

• Establish a basic employee profile that does not yet impact payroll.

• Note: This transaction is used only by specific departments with an interfaced HRIS; all other departments will use the ESMT transaction to create new employees. his information is critical for determining years-in-service, time-in-series, adjusted service date, etc.  

Note: While candidates are directed to provide information about prior state service, state professionals might need to check a variety of sources to confirm the information provided. This includes, but is not limited to the following: 

• Prior state Employee ID (EID) number if applicable

• HRDW or EMPL

• CORE Payroll

• Confirm prior state service with relevant institutes of higher education. 

• Have all of the new hire information including:

  • Name, Contact Information, and Identify verification documentation 

  • Position information 

  • Pay parameters (salary information) with pay cadence schedule 

  • Location information (home and work location)

  • Understand the Labor Distribution information 

  • Hire Date

Note: For employees who are term limited or seasonal, the CORE Payroll system has the capability for you to future date a termination date. Please complete this field if it is applicable with your state entity’s processes. 

• Add the new hire in CORE Payroll with the Employee Status Maintenance Transaction.