Hiring an Employee Processing Checklist

• Complete the interview and selection process in accordance with state rules and regulations. 

• Search for your selected candidate’s prior state service. This information is critical for determining years-in-service, time-in-series, adjusted service date, etc.  

Note: While candidates are directed to provide information about prior state service, state professionals might need to check a variety of sources to confirm the information provided. This includes, but is not limited to the following: 

• Prior state Employee ID (EID) number if applicable

• HRDW or EMPL

• CORE Payroll

• Confirm prior state service with relevant institutes of higher education. 

• Have all of the new hire information including:

  • Name, Contact Information, and Identify verification documentation 

  • Position information 

  • Pay parameters (salary information) with pay cadence schedule 

  • Location information (home and work location)

  • Understand the Labor Distribution information 

  • Hire Date

Note: For employees who are term limited or seasonal, the CORE Payroll system has the capability for you to future date a termination date. Please complete this field if it is applicable with your state entity’s processes. 

• Add the new hire in CORE Payroll with the Employee Status Maintenance Transaction.