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Important Note: This content will be available in CORE Payroll once the system is live. These transactions are not activated for end users at this time.
Home > Human Resource Support > Job Aids > Process a Temporary Pay Differential
Use this Process a Temporary Pay Differential job aid when an employee is due additional compensation for a limited period due to specific work circumstances or assignments like shift work.
Prerequisites:
Before you begin, make sure:
You have the employee ID for the individual you want to update.
The salary or compensation change has been officially approved.
Steps to Process a Temporary Pay Differential
Access the EPM Activity Folder & Search for the Employee
On the Home Page, click the Employee Profile Management (EPM) QuickLink.
—OR—
Use Global Search to navigate to the EPM page: Click the expand/collapse (🞂) icon in the search bar, select Page Code, enter EPM, and select EPM Employee Profile Management from the drop-down list. The EPM activity folder opens to a query.
2. Use the filter fields (e.g., Employee ID) to search for the employee, then click Apply.
—OR—
Click a card in the Recent Searches section to re-run a search you ran previously. The matching results populate in the grid.
3. Locate the correct record, then click the View button next to the record to open it. The record opens to the Employee Status Maintenance tab in the EPM activity folder.
Modify the Transactions Fields on the ESMT Transaction Page
4. Click the row-level Modify button. The Employee Status Maintenance (ESMT) transaction page opens.
5. In the General Information section, update the From field to the date the temporary pay differential is effective in MM/DD/YYYY format or use the calendar picker.
6. In the Assignment Information section, update the Personnel Action Code to PADJ (PAY ADJUSTMENT).
Update the Pay Parameters
7. Click on the Pay Parameters tab at the top of the page.
8. Update fields in the existing rows:
Bypass From Date Inference: Click the dropdown and select Yes.
To: Enter the date in MM/DD/YYYY format or use the calendar picker to select the date the pay parameter should end, if applicable
9. Click the insert (+) icon within the table & complete the fields in the new row to reflect the pay parameters for the temporary pay differential.
Pay Type: Enter the code or use the picklist to select a code.
Note: The typical code is TEM (i.e., Temporary Pay).Amount/Percent: Select the appropriate option from the dropdown: Amount or Percent.
Amount: If “Amount” was selected for the Amount/Percent field, enter the amount here.
Percent: If “Percent” was selected for the Amount/Percent field, enter the percent here.
Bypass From Date Inference: Select the appropriate option from the dropdown: Yes or No.
Note: This field lets you override the From date set on the Employee Tab (step 5). If you select Yes, you can manually enter a different start date for this specific Pay Parameter.From: Enter the date in MM/DD/YYYY format or use the calendar picker to select the effective date of the temporary pay differential.
Note: This date is typically the same date that was entered in the From field in the General Information section on the Employee tab. If it is different, select Yes for Bypass from Date Inference.To: Enter the date the temporary pay differential will end, if applicable. If there is not a known end date, leave this field blank.
Save, Validate, Submit, & Close the Transaction
10. Click the Save button at the top of the page. This action saves the data entry and ensures you don't lose your work when validating or submitting the transaction.
11. Click the Validate button at the top of the page. This action validates data entry and checks for errors.
Confirm that the transaction validated successfully.
If errors are returned, correct the issues in the applicable sections and click Validate again.
12. Once validation is successful, click the Submit button at the top of the page. This action finalizes the transaction and routes the transaction for review and approval.
Confirm that the transaction was submitted successfully.
13. Click the Close button at the top of the page. This action returns to the activity folder.
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