Embedded Files
Important Note: This content will be available in CORE Payroll once the system is live. These transactions are not activated for end users at this time.
Home > Compas > Coming Soon: Pay Management
Paycheck Administration provides comprehensive payroll functionality to manage financial transactions related to employee compensation. This sophisticated area manages and integrates pay, leave, and deduction categories. It handles transactions related to pay and salary adjustments, deductions, taxes, mass transfers, and miscellaneous payroll activities, ensuring accurate, timely payroll operations and providing financial visibility across the State of Colorado.
Key Components of Paycheck Administration include:
Activity Folders
In Paycheck Administration, the primary activity folders are Deduction Management (DEDM), Payroll Management (PAYM), and Payroll Check Status Inquiry (QPCHK).
Deduction Management (DEDM)
The Deduction Management (DEDM) activity folder allows users to easily perform deduction-related actions for a specific employee by gathering all necessary pages together in one place. Users can create and maintain the related transactions from this centralized location.
Tabs in the DEDM Activity Folder
Inside the DEDM activity folder, there are multiple tabs that users can navigate through to access different aspects of an employee's deduction, tax, and pay distribution information. Each tab displays information populated from transactions or reference data in COMPAS. The number in parentheses next to some tab titles indicates how many active records or transactions exist for that specific section.
Employee - Displays the employee information for the deduction.
Employee Deduction Parameter - Displays the deduction parameters set for the employee.
Pending Deduction - Displays information for pending deductions allowing you to modify the pending deductions or create a one-time deduction.
Net Pay Distribution - Displays pay information to designate where an employee’s paycheck is distributed.
Miscellaneous Deductions - Displays the miscellaneous deductions for the employee and allows you to modify or create additional miscellaneous deductions.
Employee Tax Parameter - Displays general state and federal tax information.
Additional Federal Withholding - Displays and allows updates to additional federal withholding amounts.
Employee State Tax Parameter - Displays general and state tax information.
Additional State Withholding - Displays and allows updates to additional state withholding amounts.
Employee Pension Profile Details - Displays a timeline for pension-related deductions.
Family Court / Family Court Arrears / Bankruptcy - Displays deduction information for the employee for Family Court, Family Court Arrears or Bankruptcy deductions.
Garnishment - Displays deduction information for garnishments for the employee.
Tax Levy - Displays tax levy deduction information and allows you to modify or create new tax levy deductions.
Employee Deduction Summary - Totals the deduction amount and summarizes the amount by quarter.
Employee Deduction Summary State - Totals the deduction amount and summarizes the amount by quarter. Additionally, the section allows users to search on the State ID field.
Employee Deduction Summary Local - Displays the deduction parameters set for the employee. Additionally, the section allows users to search on the Local ID field.
Employee Tax Forms - Displays the tax forms associated with the employee by tax year.
Payroll Management (PAYM)
The Payroll Management (PAYM) Activity Folder provides access to detailed paycheck information and processing data. It enables users to view employee pay details, verify payroll results, and reconcile issued payments.
Tabs in the PAYM Activity Folder
Inside the Payroll Management (PAYM) activity folder, there are multiple tabs that users can navigate through to access different views of an employee's pay, deduction, and fringe benefit information. Each tab displays information populated from transactions or reference data in COMPAS. The number in parentheses next to some tab titles indicates how many active records or transactions exist for that specific section.
Employee – Displays core employee information for the selected payroll record.
Pending Payment – Displays pending payment transactions awaiting completion.
Issued Checks/Advices - Lists checks and direct deposit advices issued to employees.
Pay Distribution Detail - Displays distribution details by account or payment method.
Pay Details - Displays gross-to-net pay details for each pay event.
Deduction Details - Displays deduction information applied to each pay event.
Fringe Details - Displays fringe-benefit amounts associated with the pay event.
Employee Pay Summary - Provides a summary view of employee pay information, including totals by period.
Employee Pay Summary State - Displays total annual amount and quarterly amounts for pay taken by state.
Employee Pay Summary Local - Displays total annual amount and quarterly amounts for pay taken by Local ID.
Employee Pay Details History - Displays total annual amount and quarterly amounts for pay taken by state.
Payroll Check Status Inquiry (QPCHK)
The Payroll Check Status Inquiry (QPCHK) Activity Folder allows users to view the current status of employee paychecks and direct deposit advices. It provides visibility into whether a check has been issued, canceled, redeposited, or reissued, supporting payroll verification and reconciliation activities.
Tabs in the QPCHK Activity Folder
Inside the QPCHK activity folder, there are multiple tabs that users can navigate through to access the status and details of a selected paycheck or advice. Each tab displays read-only information populated from the payroll system.
Employee – Displays basic employee information for the selected paycheck.
Issued Checks/Advices - Lists checks and direct-deposit advices issued to employees.
Pay Distribution Detail - Displays distribution details by account or payment method.
Pay Details - Displays gross-to-net pay details for each pay event.
Deduction Details - Displays deduction information applied to each pay event.
Fringe Details - Displays fringe-benefit amounts associated with the pay event.
Pending Checks/Advices - Displays paychecks and direct-deposit advices that have been calculated but not yet finalized or issued.
Pending Pay Distribution Detail - Displays pending direct-deposit and account distribution information awaiting final approval or processing.
Pending Pay Details - Displays gross-to-net pay details for pending payroll runs, allowing users to review pay calculations before issuance.
Pending Deduction Details - Displays deduction data for pending payrolls, showing anticipated deductions before paychecks are finalized.
Pending Fringe Details - Displays pending fringe-benefit amounts associated with unissued pay events.
Current On-line Checks - Displays manually created or on-demand paychecks issued outside the regular payroll run, providing details for audit and reconciliation.
Transactions
Transactions are used to create or update paycheck-related data. The descriptions below summarize key Paycheck Administration transactions.
Check Disposition (CHCK)
Use the Check Disposition (CHCK) transaction to:
Cancel or void a paycheck that was issued in error.
Reissue or redeposit returned checks.
Record the reason and status for each check action (e.g., cancelled, reissued, redeposited).
Tabs within the CHCK transaction:
Check Disposition - Displays the selected check record and allows users to enter or update disposition information such as cancellation, redeposit, or reissue details.
GTN Process Information - Displays gross-to-net processing details for the selected check, including pay run, process date, and reconciliation information used for audit and tracking purposes.
Initiate this transaction through the Issued Checks/Advices tab in the Payroll Management (PAYM) Activity Folder.
Miscellaneous Deductions (MISC)
Use the Miscellaneous Deductions (MISC) transaction to:
Add, modify, or end deductions such as credit union payments, parking fees, or charitable contributions.
Verify deduction frequency and effective dates.
Initiate this transaction through the Miscellaneous Deductions tab in the Deduction Management (DEDM) Activity Folder.
Net Pay Distribution (NPD)
Use the Net Pay Distribution (NPD) transaction to:
Set up or modify direct-deposit instructions.
Divide net pay between multiple bank accounts.
Identify the employee’s primary deposit account.
Initiate this transaction through the Net Pay Distribution tab in the Deduction Management (DEDM) Activity Folder.
On-Line Check (OCHK)
Use the On-Line Check (OCHK) transaction to:
Create and issue a manual paycheck outside a regular payroll run.
Process immediate payments for missed pay or corrections.
Verify deduction and tax calculations before issuing a check.
Tabs within the OCHK transaction:
On-Demand Check – Displays information for the on-demand paycheck, including pay period, check date, and employee details. Allows users to create or update a manual check record prior to issuance.
Pay Details – Displays gross-to-net pay details for the on-demand check, including pay type, rate, and amount.
Deduction Details – Displays deduction information applied to the on-demand check, including deduction type, amount, and effective date.
Fringe Details – Displays fringe-benefit amounts associated with the on-demand check, providing a breakdown of employer-paid benefit costs.
Initiate this transaction through the Issued Checks/Advices tab in the Payroll Management (PAYM) Activity Folder.
Overload Payment Generator (OPAY)
Use the Overload Payment Generator (OPAY) transaction to:
Create overload or extra-duty payments for eligible employees.
Define pay type, payment amount, and effective date.
Include overload payments in the next scheduled payroll run.
Tabs within the OPAY transaction:
Overload Payment Generator – Displays the Employee ID & Appointment ID.
Overload Payment Generator Detail – Displays detailed information for each OPAY transaction including the line number, pay type, total payment amount, number of payments, and the labor distribution profile.
Initiate this transaction through the Pending Payment tab in the Payroll Management (PAYM) Activity Folder.
One-Time Deduction (OTDED)
Use the One-Time Deduction (OTDED) transaction to:
Create a single deduction that applies to one payroll cycle only.
Record temporary or corrective deductions such as repayments or adjustments.
Verify deduction type, amount, and effective date before submission.
Tabs within the OTDED transaction:
One Time Deduction – Displays the Employee ID, Appointment ID, and the option to select “Add Deduction” or “Replace Permanent Deduction” from the Add/Replace dropdown.
One Time Deduction Detail – Displays detailed information for each one-time deduction entry, including the deduction type, deduction plan, event date, and the gross amount.
Initiate this transaction through the Pending Deduction tab in the Deduction Management (DEDM) Activity Folder.
One-Time Payment (OTPAY)
Use the One-Time Payment (OTPAY) transaction to:
Issue a single, non-recurring payment such as a bonus or stipend.
Record payment details including pay type, amount, and distribution.
Ensure the payment is taxed and reported correctly.
Tabs within the OTPAY transaction:
One Time Payment – Displays the Employee ID & Appointment ID.
One Time Payment Detail – Displays detailed information for each one-time payment entry, including pay type, payment amount, event date, and labor distribution profile. Provides access to review or edit individual payment transactions.
Initiate this transaction through the Pending Payment tab in the Payroll Management (PAYM) Activity Folder.
Pending Deduction (PDED)
Use the Pending Deduction (PDED) transaction to:
Review deductions scheduled to begin in future pay periods.
Modify or delete pending records prior to activation.
Create temporary or one-time deductions as needed.
Tabs within the PDED transaction:
Pending Deduction – Displays the Employee ID and Appointment ID.
Pending Deduction Detail – Displays detailed information for each pending deduction entry, including deduction code, calculation method, and status. Provides access to confirm or adjust deductions prior to payroll processing.
Initiate this transaction through the Pending Deduction tab in the Deduction Management (DEDM) Activity Folder.
Pending Payment (PEND)
Use the Pending Payment (PEND) transaction to:
Review payroll payments that have been calculated but not finalized.
Update payment details prior to final approval.
Verify pending pay results before processing.
Tabs within the PEND transaction:
Pending Payment – Displays the Employee ID & Appointment ID.
Pending Payment Detail – Displays the Event Date, Pay Type, Labor Distribution Profile, and the amount. Provides access to confirm or adjust payments prior to processing.
Initiate this transaction through the Pending Payment tab in the Payroll Management (PAYM) Activity Folder.
Federal Tax Enrollment (TAXF)
Use the Federal Tax Enrollment (TAXF) transaction to:
Record or update employee federal tax-withholding enrollment information.
Enter employee filing status, additional withholding amounts, and exemption details.
Verify that federal tax data aligns with employee elections and agency policy.
Tabs within the TAXF transaction:
Federal Tax Information - Displays employee federal tax setup details, including filing status, exemptions, and additional withholding amounts. Allows users to review or modify tax-withholding information as needed.
Additional Federal Withholdings - Displays additional flat-amount federal withholdings and provides fields to enter or update supplemental withholding amounts for the employee.
Initiate this transaction through the Employee Tax Parameter tab in the Deduction Management (DEDM) Activity Folder.
State Tax Enrollment (TAXS)
Use the State Tax Enrollment (TAXS) transaction to:
Record or update an employee’s state-tax enrollment.
Modify filing status, exemptions, or additional withholding amounts.
Verify tax-enrollment data prior to processing payroll.
Tabs within the TAXS transaction:
General Information - Displays the State Tax Class and Tax Year.
State Tax Enrollments - Displays employee state-tax filing information, including State ID, State Tax Marital Status, State Tax Allowance, and Primary Tax Location.
Additional State Withholdings - Displays additional flat-amount state withholdings and allows users to record or adjust supplemental withholding amounts for the employee.
Initiate this transaction through the Employee State Tax Parameter tab in the Deduction Management (DEDM) Activity Folder.
Inquiries
Inquiry pages allow users to view detailed, read-only information about paychecks, deductions, taxes, and payroll transactions. These tools are particularly helpful when researching paycheck accuracy, validating processed payroll data, or performing historical reviews and audits.
Each inquiry serves a distinct purpose and provides access to different dimensions of paycheck data. Common uses include reporting, analysis, reconciliation, and validation of transactions already performed through Paycheck Administration.
Employee Pay Rate History Inquiry (QRTE)
The Employee Pay Rate History Inquiry (QRTE) page details an employee's pay progression and historical pay rate information. This tool allows users to verify that all rate adjustments align with approved personnel actions and payroll records. Users can:
View base and non-base pay changes over time.
Identify effective dates for each rate adjustment.
Review rate history to ensure payroll calculations match approved personnel actions.
This page is especially useful for auditing employee pay history and ensuring that rate updates are accurately reflected in payroll records.
Employee Salary Inquiry (QSAL)
The Employee Salary Inquiry (QSAL) page displays an employee’s salary and pay rate information across pay periods, months, and years. It helps users verify that salary calculations align with approved personnel actions and payroll records. Users can:
View detailed salary data including hourly, monthly, and annual rates.
Review changes in pay rate by effective date or fiscal year.
Compare salary history across multiple pay periods for reconciliation and audit.
Confirm that current and historical salary information is accurate before payroll processing.
This page is especially useful for analyzing employee salary trends and ensuring pay-rate integrity across pay cycles.
Payroll Summary Inquiry (QPYR)
The Payroll Summary Inquiry (QPYR) page provides pay, deduction, and gross-to-net summaries for an employee by month, quarter, or year. It enables users to review cumulative payroll data for verification and balancing purposes. Users can:
View pay totals by pay type, period, or fiscal year.
Review deduction and net-pay amounts for accuracy.
Identify year-to-date gross, deduction, and benefit totals.
Compare data across periods for reconciliation and reporting.
This page is especially useful for validating payroll totals and supporting fiscal-year reconciliation.
FAQS
Can employees elect to have their pay advice physically mailed to them?
No. This capability is not currently planned.
What will happen when a bank routing number is missing from a direct deposit transaction?
Missing bank routing information will be entered by Payroll in the CORE financial system as it is today. Payroll data entry will be paused until the correct routing number is available.
How can deductions be configured to occur over multiple pay periods?
Deductions can be scheduled to recur across multiple pay periods by configuring the deduction to occur for a defined duration or until a specified balance is satisfied.
What pay cycles will the new system support?
The new payroll system will support all current pay cycles, including:
Biweekly, lag (pay and premiums for the same period paid together in arrears)
Monthly, current (pay is current, premiums paid in arrears)
7k (28-day overtime calculation periods paid in arrears)
Training Resources
A recording of the Paycheck Administration Virtual Instructor Led Training Session with sign language support and closed captions can be viewed here.
Page updated
Report abuse