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Home > Procurement > FAQs > Encumbrances - Contracts and Purchase Orders
How do I reduce a line amount for a CT or PO?
Find your Contract (CT) or Purchase Order (PO) and click on Modify in the 3-Dot menu to edit the transaction.
2. Navigate to the Commodity section of the transaction, then highlight the line you want to reduce.
3. In the Open/Closed Details tab, scroll down the page and locate the Open and Closed Contract amounts (for Service) or Open and Closed Quantity (for Items). For services, lower the contract amount field in the General Information section. For items, lower the quantity field in the General Information section.
4. Navigate to the Accounting section, then lower the amount in the Line Amount section. Drop the line amount to whatever is in the Line Closed Amount field of the accounting line:
5. Validate and Submit the updated transaction.
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