Pay Management Transactions

Important Note: This content will be available in CORE Payroll once the system is live. These transactions are not activated for end users at this time.

Transactions are used to create or update paycheck-related data. The descriptions below summarize key Paycheck Administration transactions. 

This page outlines the transactions for Pay Management and the different tabs associated with each transaction. 

Use the Check Disposition (CHCK) transaction to:

• Cancel or void a paycheck that was issued in error. 

• Reissue or redeposit returned checks. 

• Record the reason and status for each check action (e.g., cancelled, reissued, redeposited). 

• Tabs within the CHCK transaction: 

• Check Disposition - Displays the selected check record and allows users to enter or update disposition information such as cancellation, redeposit, or reissue details.

• GTN Process Information - Displays gross-to-net processing details for the selected check, including pay run, process date, and reconciliation information used for audit and tracking purposes.

• Initiate this transaction through the Issued Checks/Advices tab in the Payroll Management (PAYM) Activity Folder.

Use the Miscellaneous Deductions (MISC) transaction to:

• Add, modify, or end deductions such as credit union payments, parking fees, or charitable contributions. 

• Verify deduction frequency and effective dates. 

• Initiate this transaction through the Miscellaneous Deductions tab in the Deduction Management (DEDM) Activity Folder.

Use the Net Pay Distribution (NPD) transaction to:

• Set up or modify direct-deposit instructions.

• Divide net pay between multiple bank accounts.

• Identify the employee’s primary deposit account.

• Initiate this transaction through the Net Pay Distribution tab in the Deduction Management (DEDM) Activity Folder.

Use the On-Line Check (OCHK) transaction to:

• Create and issue a manual paycheck outside a regular payroll run.

• Process immediate payments for missed pay or corrections.

• Verify deduction and tax calculations before issuing a check.

• Tabs within the OCHK transaction: 

• On-Demand Check – Displays information for the on-demand paycheck, including pay period, check date, and employee details. Allows users to create or update a manual check record prior to issuance.

• Pay Details – Displays gross-to-net pay details for the on-demand check, including pay type, rate, and amount.

• Deduction Details – Displays deduction information applied to the on-demand check, including deduction type, amount, and effective date.

• Fringe Details – Displays fringe-benefit amounts associated with the on-demand check, providing a breakdown of employer-paid benefit costs.

• Initiate this transaction through the Issued Checks/Advices tab in the Payroll Management (PAYM) Activity Folder.

Use the Overload Payment Generator (OPAY) transaction to:

• Create overload or extra-duty payments for eligible employees.

• Define pay type, payment amount, and effective date.

• Include overload payments in the next scheduled payroll run.

• Tabs within the OPAY transaction:

• Overload Payment Generator – Displays the Employee ID & Appointment ID.

• Overload Payment Generator Detail – Displays detailed information for each OPAY transaction including the line number, pay type, total payment amount, number of payments, and the labor distribution profile.

• Initiate this transaction through the Pending Payment tab in the Payroll Management (PAYM) Activity Folder.

Use the One-Time Deduction (OTDED) transaction to:

• Create a single deduction that applies to one payroll cycle only. 

• Record temporary or corrective deductions such as repayments or adjustments.

• Verify deduction type, amount, and effective date before submission.

• Tabs within the OEDED transaction:

• One Time Deduction – Displays the Employee ID, Appointment ID, and the option to select “Add Deduction” or “Replace Permanent Deduction” from the Add/Replace dropdown.

• One Time Deduction Detail – Displays detailed information for each one-time deduction entry, including the deduction type, deduction plan, event date, and the gross amount.

• Initiate this transaction through the Pending Deduction tab in the Deduction Management (DEDM) Activity Folder.

Use the One-Time Payment (OTPAY) transaction to:

• Issue a single, non-recurring payment such as a bonus or stipend.

• Record payment details including pay type, amount, and distribution.

• Ensure the payment is taxed and reported correctly.

• Tabs within the OTPAY transaction: 

• One Time Payment – Displays the Employee ID & Appointment ID.

• One Time Payment Detail – Displays detailed information for each one-time payment entry, including pay type, payment amount, event date, and labor distribution profile. Provides access to review or edit individual payment transactions.

• Initiate this transaction through the Pending Payment tab in the Payroll Management (PAYM) Activity Folder.

Use the Pending Deduction (PDED) transaction to:

• Review deductions scheduled to begin in future pay periods.

• Modify or delete pending records prior to activation.

• Create temporary or one-time deductions as needed.

• Tabs within the PDED transaction: 

• Pending Deduction – Displays the Employee ID and Appointment ID.

• Pending Deduction Detail – Displays detailed information for each pending deduction entry, including deduction code, calculation method, and status. Provides access to confirm or adjust deductions prior to payroll processing.

• Initiate this transaction through the Pending Deduction tab in the Deduction Management (DEDM) Activity Folder.

Use the Pending Payment (PEND) transaction to:

• Review payroll payments that have been calculated but not finalized.

• Update payment details prior to final approval.

• Verify pending pay results before processing.

• Tabs within the PEND transaction:

• Pending Payment – Displays the Employee ID & Appointment ID.

• Pending Payment Detail – Displays the Event Date, Pay Type, Labor Distribution Profile, and the amount. Provides access to confirm or adjust payments prior to processing.

• Initiate this transaction through the Pending Payment tab in the Payroll Management (PAYM) Activity Folder.

Use the Federal Tax Enrollment (TAXF) transaction to:

• Record or update employee federal tax-withholding enrollment information.

• Enter employee filing status, additional withholding amounts, and exemption details.

• Verify that federal tax data aligns with employee elections and agency policy.

• Tabs within the TAXF transaction:

• Federal Tax Information - Displays employee federal tax setup details, including filing status, exemptions, and additional withholding amounts. Allows users to review or modify tax-withholding information as needed. 

• Additional Federal Withholdings - Displays additional flat-amount federal withholdings and provides fields to enter or update supplemental withholding amounts for the employee.

• Initiate this transaction through the Employee Tax Parameter tab in the Deduction Management (DEDM) Activity Folder.

Use the State Tax Enrollment (TAXS) transaction to:

• Record or update an employee’s state-tax enrollment.

• Modify filing status, exemptions, or additional withholding amounts.

• Verify tax-enrollment data prior to processing payroll.

• Tabs within the TAXS transaction:

• General Information - Displays the State Tax Class and Tax Year.

• State Tax Enrollments - Displays employee state-tax filing information, including State ID, State Tax Marital Status, State Tax Allowance, and Primary Tax Location.

• Additional State Withholdings - Displays additional flat-amount state withholdings and allows users to record or adjust supplemental withholding amounts for the employee.

• Initiate this transaction through the Employee State Tax Parameter tab in the Deduction Management (DEDM) Activity Folder.