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Important Note: This content will be available in CORE Payroll once the system is live. These transactions are not activated for end users at this time.
Home > Pay Management > Job Aids > Process Paycheck Corrections and Replacements
Use this Request to Stop, Cancel, or Void a Paycheck job aid with the assistance of the Central Payroll Unit.
Important Information:
The steps outlined in this document require close collaboration and information sharing with the Central Payroll Unit. Please be prepared to share information related to the requested transactions.
Prerequisites:
Before you begin, make sure:
The employee(s) you are adjusting already exist in the system and you have the employee ID for the individual(s) you intend to adjust.
You have all the necessary information and authorization to make the adjustment.
If a replacement check is being requested, you have confirmed the original check has been canceled with the Central Payroll Unit.
Steps to Request to Stop, Cancel, or Void a Paycheck:
State entity professionals complete the Direct Deposit Delete or Reversal Request form for an ACH or complete the Warrant Cancellation, Warrant Reissue Request Form, and Affidavit of Lost Warrant (if a physical warrant).
Note: This form will not be processed without a signature from a state entity supervisor.
Send by email to state_centralpayroll@state.co.us with a subject line containing Home Department, Direct Deposit Delete, and Employee EID.
Note: This email also needs to include how the employee will be recieving the replacement check. The options include Black Bag delivery, mail to the employee's home address, or held for pick up from the Central Payroll Unit home office.
State entity professionals submit the completed form to the Central Payroll Unit who will process the transaction request.
Note: If the delete request is received two days prior to the payday at 12:00pm (noon mountain time), it will be deleted. However, if it is received after that time frame, it becomes a reversal and it is not guaranteed to be considered a delete request. Instead it becomes a reversal request.The Central Payroll Unit will communicate directly with the state entity regarding the processing of the transaction.
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