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Important Note: This content will be available in CORE Payroll once the system is live. These transactions are not activated for end users at this time.
Home > Pay Management > Job Aids > Modify a Paycheck Deduction
Use this Modify a Paycheck Deduction job aid to modify a miscellaneous deduction. A miscellaneous deduction is any voluntary deduction that is not managed by the Central Payroll Unit (CPU). Since involuntary deductions like child/spousal support, tax levies, and garnishments are handled centrally, this job aid focuses only on creating or modifying other miscellaneous deductions.
Some deductions are automatically populated while others are editable at the state entity level.
Examples of imported deductions include: benefit information entered into BenefitSolver and 457 from PERA. Examples of auto-populated deductions are PERA and FAMLI which are automatically assigned by subtitle.
Examples of editable deductions include: parking, COWINs dues, Colorado Cares Campaign contributions, 401k deductions, and local taxes.
By following these procedures, you’ll ensure accurate paycheck processing, maintain compliance with payroll policies and documentation practices, and ensure miscellaneous deductions are correctly applied.
Prerequisites:
Before you begin, make sure:
The employee(s) you are adjusting already exist in the system.
You have the employee ID for the individual(s) you intend to adjust.
You have all the necessary information and authorization to make the adjustment.
Steps to Modify a Paycheck Deduction:
Access the DEDM Activity Folder & Search for the Employee
On the Home Page, click the Deduction Management (DEDM) QuickLink.
—OR—
Use Global Search to navigate to the DEDM page: Click the expand/collapse (🞂) icon in the search bar, select Page Code, enter DEDM, and select DEDM from the list.
The Deduction Management query page opens.
2. Use the filter fields to search for the employee, then click Apply.
—OR—
Click a card in the Recent Searches section to re-run a search you ran previously. The matching results populate in the grid.
3. Locate the correct record, then click the View button next to the record to open it. The record opens in the Deduction Management activity folder on the Employee tab.
4. Navigate to the Miscellaneous Deductions tab.
Note: If the tab isn’t visible, click the 3-dot menu or right arrow to view all tabs.
5. In the grid at the bottom of the page, click the line-item three-dot menu for the deduction you want to change, click Related Actions, and select Modify Miscellaneous Deduction. The Miscellaneous Deductions (MISC) page opens.
6. Modify the line-item fields, as needed.
Note: When you change a current deduction, a new "time slice" is automatically created. This new slice will end the previous deduction information on the day before the new “From” date.
7. Click the expand/collapse (🞂) icon at the beginning of the row and enter additional information (including attachments), as needed, based on your entity’s requirements.
Save, Validate, Submit, & Close the Transaction
8. Click the Save button at the top of the page. This action saves the data entry and ensures you don't lose your work when validating or submitting the transaction.
91. Click the Validate button at the top of the page. This action validates data entry and checks for errors.
Confirm that the transaction validated successfully.
If errors are returned, correct the issues in the applicable sections and click Validate again.
10. Once validation is successful, click the Submit button at the top of the page. This action finalizes the transaction and routes the transaction for review and approval.
Confirm that the transaction was submitted successfully.
11. Click the Close button at the top of the page. This action returns to the activity folder.
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