Embedded Files
Important Note: This content will be available in CORE Payroll once the system is live. These transactions are not activated for end users at this time.
Home > Pay Management > Job Aids > Create an On-Line Check
Use this Create an On-Line Check job aid to create and issue a manual paycheck (On-Line Check or OCHK) outside a regular payroll run for immediate payments or corrections.
Applicable scenarios for an online check include:
Involuntary separations
Deceased pay
Settlements
Replacement checks (depending on timing)
Prerequisites:
Before you begin, make sure:
The employee(s) you are adjusting already exist in the system and you have the employee ID for the individual(s) you intend to adjust.
You have all the necessary information and authorization to make the adjustment.
If a replacement check is being requested, you have confirmed the original check has been canceled with the Central Payroll Unit.
For online check requests to process, make sure you have the one time payment transaction information that corresponds to the online check you are requesting. The request will not validate or process without this information.
Important Information:
The steps outlined in this document require close collaboration and information sharing with the Central Payroll Unit. Please be prepared to share information related to the requested transactions.
Steps to Create an On-Line Check (OCHK):
Access the PAYM Activity Folder & Search for the Employee
On the Home Page, click the Payroll Management (PAYM) QuickLink.
—OR—
Use Global Search to navigate to the PAYM page: Click the expand/collapse (🞂) icon in the search bar, select Page Code, enter PAYM, and select Payroll Management from the drop-down list. The Payroll Management activity folder opens to a query.
2. Use the filter fields to search for the employee, then click Apply.
—OR—
Click a card in the Recent Searches section to re-run a search you ran previously. The matching results populate in the grid.
3. Locate the correct record, then click the View button next to the record to open it. The record opens in the Payroll Management Activity Folder.
Create On-Line Check Calculation
4. Navigate to the Issued Checks/Advices tab.
Note: If the tab isn’t visible, click the 3-dot menu or right arrow to view all tabs.
5. Click the tab-level three-dot menu, and select Create On-Line Check Calculation. The On-line Check (OCHK) transaction page opens to the On-demand Check tab.
Note: The payroll professional can review the Deposition Status which displays the current status of an employee’s check before going to the Create On-line Calculation.
6. In the Calculation Information section, only complete the following fields:
Supplemental Type: Verify the “Advance Processing” option is selected from the picklist.
Calculate Only: Do not modify the checkbox field.
Check Date: A date in the pay period prior to the pay period end date.
Note: The Central Payroll Unit will update this date as needed when they process the transaction.Pay Period End Date: Enter the pay period end date in MM/DD/YYYY format or use the calendar picker to select the date.
7. Do not complete fields in the Approval/Print Information section.
8. Click the Attachments button to add relevant attachments.
9. Click the Calculate button at the top of the page.
10. Review the Pay Details, Deduction Details, and Fringe Details tabs to ensure the check details have been calculated correctly.
Save, Close, & Communicate the Transaction Information
11. Record the Transaction ID & click the Save & Close button at the top of the page.
12. Email the Central Payroll Unit at state_centralpayroll@state.co.us with the transaction type, transaction ID, the home department, and the Employee Identification to complete the on-line check processing.
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