Personnel Administration Activity Folder

Important Note: This content will be available in CORE Payroll once the system is live. These transactions are not activated for end users at this time.

This page is about the Activity Folder found in the CORE Payroll system. 

Related Pages typically include:

• Related Transactions – View a list of historical and pending transactions associated with the selected employee. This helps users track the employee’s transaction history and review prior actions.

• Employee Landing Page – Navigate to the employee’s landing page, which provides a consolidated view of employee-related information and quick links to commonly used pages within the employee’s profile.

Related Actions typically include:

• Create New Employee - Opens a New Employee (NEMP) transaction to establish a basic employee profile in the system. This action is used only by departments with an interfaced HRIS system.

• Create Employee Status Maintenance - Opens the Employee Status Maintenance (ESMT) transaction to establish or update the employee’s employment status, such as hire, promotion, or separation. This action is used by all departments for employee changes and by non-interfaced departments to create new employees.

• Create Employee Identification Change Form - Opens the Employee Identification Change Form (EICF) transaction to update key identifiers such as employee identification number (EIN) or name. 

Tabs in the EPM Activity Folder

Inside the Employee Profile Management (EPM) activity folder, there are several tabs that users can navigate through to access different aspects of an employee’s profile. Each tab displays information populated from transactions or reference data in COMPAS. The number in parentheses next to each tab title indicates how many transactions exist for that section.

• Employee – Displays a summary of the employee’s profile information, populated by the most recent Employee Status Maintenance (ESMT) transaction. Much of this information can also be previewed by expanding the employee record in the filter section before opening the folder.

• Employee Status Maintenance – Shows a grid of ESMT transactions for the selected employee. This tab is primarily used to view personnel action counts, which reflect the number of finalized ESMT transactions with the same effective date. Users can create or modify employment status details by selecting the tab-level three-dot menu.

• Pay Parameters – Displays compensation-related information populated from ESMT transactions. This includes pay type, frequency, rate, and other payroll setup data.

• Employee Status Maintenance Log – Provides a detailed log of personnel action changes. If multiple finalized ESMT transactions share the same effective date, the Multiple Personnel Action Flag will indicate “Yes.” The Correction Flag shows whether a transaction was corrected after submission. Users can view change history, filter records, and export the grid to a CSV file.

• Pay Parameter Log – Displays a historical record of pay parameters associated with personnel action changes.

• Department Specific Data – Displays department-specific organization data. Users will need to enter the Labor Distribution Classification Code on Department Specific Data (DEPTD) transactions.

• Additional Employee Attributes – Shows additional demographic and personal information not included in the Employee Attributes tab. This tab is associated with UKG and is not relevant to entities that do not use UKG.

• Employee Address – Displays the employee’s address and contact information, generated by Employee Address (ADDR) transactions. Users can create or update address records using the tab-level three-dot menu.

• Employee Attributes – Shows demographic and personal information such as date of birth, gender, and veteran status. This data is entered and maintained through Employee Attributes (ATTR) transactions. Users can create or modify records using the tab-level three-dot menu.

• Emergency Contact – Displays the employee’s emergency contact information, generated by Employee Emergency Contact (EMER) transactions. Employees may have multiple emergency contacts. Users can create or update records from the tab-level three-dot menu.