Embedded Files
Important Note: This content will be available in CORE Payroll once the system is live. These transactions are not activated for end users at this time.
Home > Human Resources > Job Aids > Authorize a Position
Use this Edit a Position Authorization job aid after a position has been created and the position details need to changed.
Prerequisites:
Before you begin, make sure:
The position you want to authorize has already been created. Refer to the Create a Position job aid for additional information on how to create a position.
The personnel action has been officially approved via a Personnel Action Form or equivalent authorization document.
You have the Position Number of the position you intend to authorize.
Steps to Edit a Position Authorization:
Navigate to the Transaction
On the Home Page, click the Position Management (POSM) QuickLink.
Note: If you do not have the POSM QuickLink on your Home Page, you can use Global Search to navigate to the POSM page by clicking the expand/collapse (🞂) icon in the search bar, selecting Page Code, entering POSM, and selecting POSM Position Management from the drop-down list. The POSM activity folder opens to a query.
2. Use the filter fields (e.g., Position Number) to search for the position you want to authorize, then click Apply.
—OR—
Click a card in the Recent Searches section to re-run a search you ran previously.
The matching results populate in the grid.
3. Locate the correct record, then click the View button next to the record to open it. The record opens to the Position Status Maintenance tab in the POSM activity folder.
Enter the Transaction Information
4. Click the Position Authorization Maintenance tab.
5. In the results grid, click the Modify button for the desired record.
6. Update the Overfill Authorization, Authorized Incumbents, and/or Authorized FTEs fields, as needed.
Save, Validate, Submit, & Close the Transaction
7. Click the Save button at the top of the page. This action saves the data entry and ensures you don't lose your work when validating or submitting the transaction.
8. Click the Validate button at the top of the page. This action validates data entry and checks for errors.
Confirm that the transaction validated successfully.
If errors are returned, correct the issues in the applicable sections and click Validate again.
9. Once validation is successful, click the Submit button at the top of the page. This action finalizes the transaction and routes the transaction for review and approval.
Confirm that the transaction was submitted successfully.
10. Click the Close button at the top of the page. This action returns to the activity folder.
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