Position Control

Important Note: This content will be available in CORE Payroll once the system is live. These transactions are not activated for end users at this time. 

Position Control is a foundational component of human resource management (HRM). It enables the State of Colorado to create and track positions, manage position attributes, and support payroll-related activities. 

Key Components of Position Control include:

Activity Folder

• Position Management (POSM) - The Position Management (POSM) activity folder streamlines the process of entering, viewing, and maintaining position-related information by gathering all necessary pages into one central location. It provides a comprehensive view of position data and allows users to search for, select, and administer specific positions using the Search tool and results grid.

After clicking the POSM QuickLink, use the search tool to locate the position you wish to administer. From there, you can take action on a position or create a new one using the page-level menu (represented by a 3-dot icon at the top of the page). 

Transactions

• Position Status Maintenance (PSMT) can be used to: 

  • Create new positions 

  • Change the status of existing positions.

  • Define or update profile attributes (e.g., Union position, Work Location).

• Position Authorization Maintenance (PAMT) – can be used to: 

  • Authorize the number of incumbents and allowable full-time equivalents (FTEs) 

  • Define or update budget and unit information for a specific fiscal year.

  • Assign the position to a position group.

Inquiries

• Position Authorization Inquiry (QPAT) – displays fiscal year totals for authorized, filled, pending, future, and vacant positions. QPAT provides a department- or unit-wide view and data is broken down by incumbents and full-time equivalents (FTEs), allowing users to:

• View authorization totals by department and/or unit.

• Identify authorization gaps or overfilled positions.

• Determine whether mass changes to authorizations may be necessary.

• Position Control Mass Change Query (QPMAS) – allows users to search for and review mass change requests that have been previously created. This tool supports tracking and verification of batch position updates and is useful for audit purposes or validating mass changes that impact multiple positions at once. 

• Position Roster (QPSR) – provides a detailed history of employees—referred to as incumbents—who have filled or are currently filling a position. Users can view:

• Employee details such as EIN, Name, Title, Sub-title, and Employment Status.

• Effective dates and expiration dates for each incumbent.

• FTE percentage assigned to each employee in the position.

• Position by Title Inquiry (QPTL) – displays current position data within a department or unit, sorted by job title.  Searches in this page are limited to positions that exist as of the selected date and are filtered by department and unit. It is especially useful for staffing analysis and recruitment planning. It is used to generate quick reports on a group of positions and offers insights into:

• Positions that allow/prevent appointment or recruitment.

• Vacant and overfilled positions and FTEs.

• Encumbered FTEs.

• Job code and pay range reference information.

• Position Trigger Inquiry (QPTG) – allows users to view position triggers, which are future-dated transactions affecting position assignments. This tool is helpful when researching planned position changes—such as during reorganizations—and determining which positions need to be established or activated in the future. It can be a critical resource for budget preparation and long-term workforce planning. These triggers can:

• Add or remove employees from a position.

• Reflect pending Employee Status Maintenance (ESMT) transactions (e.g., hires, rehires, reassignments, separations).