Human Resources FAQ

There is a performance rating field for every employee that can be updated individually or through the use of the UPDOC process.

The Hire an Employee transaction is used to add a new employee to CORE Payroll. Employee Status Maintenance is used to update employment-related information for an existing employee after they have been hired. Some state entities may use an HRIS interface with fewer fields, depending on the transaction being completed, and they will need to define their own internal process.

FLSA status is managed at the position level. When looking at PSMT, scroll down to the Override Profile and Pay Section and update FLSA Exempt dropdown menu and the FLSA Profile picklist.  

Important Note: If you have employees who are impacted by a 7k FLSA override, that information can be entered on the ESMT transaction. 

In the ESMT transaction, HR professionals can see the Class Entry Date and Adjusted Service date in the Progression dates section. 

The Adjusted Service Date field needs to be completed for information to be shared with UKG. If the employee being hired does not have an adjusted service date, their hire date should be used in this field. 

When applying pay ranges in CORE Payroll, a warning message will appear that the pay rate entered is outside of the pay range. However, it will not prevent the transaction from being submitted. Human Resources or Payroll professionals completing this transaction should provide and retain documentation that approves payment outside of the pay range. 

If you have an employee who needs their pay frequency adjusted, the changes need to be made at the position level. After the changes have been made, the employee's pay parameters need to be updated and verified to match the new frequency. This can be done by using the Process Salary and Personnel Actions job aid.