Procurement

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FAQS

Accounting Line Issue FAQs

Visit the Accounting Line Issues FAQs page.

Data Entry Error FAQs

Visit the Data Entry Error FAQs page.

Encumbrances: Contracts and Purchase Orders FAQs

Visit the Encumbrances - Contracts and Purchase Orders FAQs page.

Receiving FAQs

Visit the Receiving FAQs page.

Solicitation FAQs

Visit the Solicitation FAQs page.

Job Aids

Accounting Line Issues

• How do I correct a “Reserved Funding” value of “No” on a multi-year accounting line?

Commodity Codes

• Locating Valid Commodity/Object Code Combinations

Encumbrance, Award Creation, & Functionality

• • General

  • Contracts

    • Cancelling a Contract (CT)

    • Closing a Contract (CT)

    • Copying an Existing Contract (CT)

    • Creating a Contract from a Requisition

    • Creating a Contract from the Transaction Catalog(CT)

    • Create a Multi-Year Contract (CT)

    • Modifying a Contract (CT)

  • Delivery Orders

    • Creating a Delivery Order against a Master Agreement/State Price Agreement

    • Modifying a Delivery Order

  • Evaluation Transactions

    • Awarding from an Evaluation (EV)

    • Creating a Master Agreement/State Price Agreement Awarded from a Solicitation Through an Evaluation

  • MAE2 Transactions

  • Master Agreements/State Price Agreements

    • Creating a Master Agreement/State Price Agreement From the Transaction Catalog

  • Purchase Orders

    • Create a Purchase Order from the Transaction Catalog

    • Creating a Purchase Order Grant Given (POGG1)

    • Canceling a Purchase Order

    • Copying a Purchase Order

    • Modifying a Purchase Order

    • Modifying an existing Purchase Order Grant Given (POGG1)

    • Closing Out a Purchase Order

Encumbrances: Contracts and Purchase Orders

• • What fields on an encumbrance will populate instructions to vendors on the transaction print page?

Locations

• Locating Procurement Shipping or Billing Location

Procurement Folder

• Adding Transactions to a Procurement Folder

Receiving

• Creating a Receiver (RC) Transaction 

• Completing the Receiver Commodity Page - Receiving Order Matrix 

• Modifying a Receiver (RC) Transaction

• Canceling a Receiver (RC) Transaction

Requisitions

• Create a New Requisition (RQS)

• Create a PO From a Requisition (RQS)

• Creating a Master Agreement/State Price Agreement From the Transaction Catalog

• Creating a Requisition for Purchasing Items for Inventory(RQS)

• Copying an Existing Requisition (RQS)

• Discarding an Existing Requisition (RQS)

• Canceling an Existing Requisition (RQS)

• Modifying an Existing Requisition (RQS)

Solicitations and VSS

• Answering Vendor Questions on a Solicitation

• Colorado VSS Email Examples

• Creating a Solicitation from Requisition (RQS)

• Creating a Solicitation Response (SR) for an Active Solicitation

• Creating a Stand-Alone Solicitation

• Canceling a Solicitation (Prior to the Closing Date)

• Creating a Notice of Contractor's Settlement (NCS1) 

• Determining if a Vendor is registered in ColoradoVSS

• Solicitation Batch Processing Schedule

• Vendor Solicitation Notification Emails

Transaction Errors

• Overriding Error: Legal Name is different from the latest final version of the transaction (A4252)

• Resolving “Evaluation Transaction Cannot go to Final Phase Until All Lines Are Awarded and Finalized” Error

• Resolving “Instance of the Target Transaction Could Not Be Created” Error

• Resolving Matching Errors On Procurement Transactions (A1603 and A344)