General Accounting

OVERVIEW

General Accounting presents an approach for tracking and controlling all accounting transactions and balances within CORE. CORE provides all of the functionality necessary for management of accounting for revenues and expenditures and the maintenance of the general ledger account balances.The Process Groups that exist within the General Accounting functional area are:
Accounting Based Spending DocumentsAccrualsInternal TransactionsJournals and LedgersJournal VouchersNon Budgetary TransactionsSystem Table MaintenanceYear End Processes

Accounting Templates

Internal Exchange Transactions – ITI/ITA

ITI - Collect information for just one party involved in an internal purchase or transfer. Collect 1st party information.
ITA - Exists to complete the internal purchase or transfer started with the ITI document. Infer 1st party information and allow 2nd party data entry.

General Accounting Encumbrances (GAE and GAEC Documents)

General Accounting Encumbrance Documents can be used to encumber funds when an award is not required. Two major documents are:
  • GAE - General Accounting Encumbrance used to encumber budget authority for later internal or external purchases.
  • GAEC - General Accounting Encumbrance Correction document that allows for corrections on a GAE document.

Internal Exchange Transaction – IET

IET - Allows single document handling of internal purchases, operating transfers, internal loans, and intercept transfers.

References

Journal Vouchers

Journal vouchers are used to record accounting transactions to the accounting journal.
  • JV1STND – Standard journal voucher used for most transactions
  • JV1ADVN – Advanced journal voucher to be used for unique or non standard transactions
  • JVC – Cost accounting journal voucher see cost accounting for more details