Accounts Receivable records and tracks the collection of receivables from customers owing the State of Colorado. The Accounts Receivable module tracks who owes the State money and how much, records accounting events for receivables and collections, processes billing, records money received, tracks customer financial and credit history, and provides reports and inquiries into Accounts Receivable status including aging reports.Customer codes are required for processing documents in Account Receivables.  A department can use individual customer codes or miscellaneous customer codes on a document depending on the nature of the activity.  Only a customer with an active status on the Vendor/Customer table is accepted. For more information on entering and modifying customer information, please refer to the Vendor/Customer policies and procedures.

Billing and Customer Setup

Billing profiles (BPRO) are set up centrally and Customer account setup (CACT) is setup in the Department.  The way these items are setup affects the notices customers receive throughout the process including invoices, statements, past due notices, and dunning or collections letters.  It also allows the departments to set up customer code and billing profile combinations to match their business needs.

Cash Receipts

Cash Receipt documents record cash collected by the State.  This includes collections made with no prior documents (CR, CR3), collections made on receivables including interfaced receivables (CR, CR3, CR1 and CRB1), and collections made to an outside bank account(CR10XX). 

Receivable Documents

Receivable documents recognize payments due to the State and earn revenue in the appropriate accounting period.  There are a number of receivable documents that are manually processed (ARE, RE RE2) and automatically processed through interfaces (RE1 and REA1).

Past Due Documents

This section deals with the flow of documents used to record transactions or changes in transactions that are past due.  This would include items in a collection status, on payment plans, sent to a collection agency or written off.