Accounts Receivable records and tracks the collection of receivables from customers owing the State of Colorado. The Accounts Receivable module tracks who owes the State money and how much, records accounting events for receivables and collections, processes billing, records money received, tracks customer financial and credit history, and provides reports and inquiries into Accounts Receivable status including aging reports.Customer codes are required for processing documents in Account Receivables. A department can use individual customer codes or miscellaneous customer codes on a document depending on the nature of the activity. Only a customer with an active status on the Vendor/Customer table is accepted. For more information on entering and modifying customer information, please refer to the Vendor/Customer policies and procedures.
Billing Profile ManagementThe BPRO table allows you to establish information necessary for billing and collections. Information such as billing types, billing instructions, collection parameters, and account receivable options and special accounts options is entered on this page
Billing Profile Management
Cash ReceiptsCash Receipt (CR) - Allows you to enter accounting events that record all monies collected, including collections against outstanding receivables, customer accounts, and cash basis collections with no document or customer account reference. CR10XX - Record deposits to department maintained local bank accounts. A clone of the CR document.
Customer AccountsCustomer Account Options Table (CACT) - The primary place to establish and maintain billing options for customers. It also allows you to establish Customer code and Billing Profile code combinations.
Receivable DocumentsReceivable (RE) - Allows a transaction to be entered to record money owed as a result of goods and services provided, over payment to a vendor, or anticipated receipt of unearned revenue. Accrued Receivable (ARE) - Record revenue that is not billable.
- Creating a Receivable (RE) (12/18)
- Creating an Accrued Receivable (ARE) (12/18)
- Creating an Employee Receivable (RE2) (12/18)
- Creating a Summary Receivable (RE) (12/18)
- Modifying a Receivable (ARE, RE, RE1, RE2) (12/18)
- Canceling a Receivable (ARE, RE, RE1, RE2) (12/18)
- Processing a Receivable Under Protest (RE) (12/18)
- Processing a Receivable - Protest Resolved (RE) (12/18)
Write-OffsWrite-Off (WO) - Process a transaction to write-off receivable or collection documents in Advantage Financial that are deemed noncollectable. WO1 - Receivable Write Off-Liquidating Receivable.