Accounts
Payable

Accounts Payable Reference

Accounts Payable Terminology (05/20)
Accounts Payable Event Types (05/20)

CEC Documents

The CEC document will adjust or reopen commodity based documents like the PO or CT.

Creating a CEC Document to Reopen a Closed Award (05/22)
Creating a CEC Document to Increase the Closed Amount of an Award (05/22)
Creating a CEC Document to Decrease the Closed Amount of an Award (05/22)
Creating a CEC Document to Reopen a Closed Award with Added Funds (06/22)
Creating a CEC Document to Close an Award (06/22)

IN Documents

Invoice (IN) - Records a vendor's invoice for the shipment of goods or the dollar amount of services rendered. Invoice documents can reference all documents of the PO Document Type.

Creating an IN Document (03/22)

GAX Documents

General Accounting Expense/Expenditure (GAX) - Records payment activity at the object of expenditure level without commodity code.

Creating a GAX Document (11/18)
Discarding a GAX Document (12/18)
Uploading a GAX Document (11/18)
Using an Accounting Template in a GAX Document (11/18)
Clearing the RTGSUM Table for Retainage Paid in GAX (11/18)
GAX Event Types (09/19)

Warrants

Warrant Handling Codes (12/18)
Warrant Terms (12/18)

Warrant Cancellations and Reissues (06/20)
CORE Warrant Escheatment Guide (03/20)
Find Warrant or EFT Payment Information and Status (08/22)
Emergency Stop Payment (07/20)

Payments

Vendor Intercepts - Collect past due and overdue receivables from customer/vendor. Managed by CAVO.

Creating a Credit Payment (03/20)
Clearing Old Payments (12/18)
Placing a Payment Hold (11/18)
AD/EF Exception Report Process Guide (11/18)
Initiating a Wire Payment Using an MD Document (11/18)
Vendor Intercept Guidance (08/22)
Payment of Retainage to a Vendor (12/20)

For information on EFT, PERA, Vendor Management, Federal Tax Reporting, and Employee Reimbursement, please visit the VCUST Job Aids page.

Accounts
Payable