Fiscal Year End
FAQs

Error: Fiscal Year on the Referencing Accounting Line should not be prior to Fiscal Year on Referenced Posting Line (A5074)

Error(s): The document could not be submitted because of new warnings, please review the warnings and resubmit the document. / Document could not be processed because of overrides that have to be applied before the document reaches pending. Please Apply Overrides and resubmit the document. / Document could not be submitted because of errors.

Error(s): Address Code is invalid (A5965) / No active address exists for this Vendor, Address ID, and this transaction type. (A843) / The Address does not exist on the Address Table. (A2461) / R_AD not found for PO_DOC_VEND.

Error: The Accounting Template ID does not exist on the Accounting Template Table. (A761) / Invalid Accounting Template ID.

Error(s): Vendor is on hold on the Vendor Customer table (A844). The vendor must be an active vendor on the vendor customer table. (A1055). Customer Code is prohibited based on Event Type/Document Control options. (A226).

Errors: Invalid Vendor/Customer Code. (A3980) / Vendor is required per options on Event Type/Document Control (A2416).

Error: (Fund, Object, Unit, Appr Unit, Activity, Program, Major Program) must follow Reference Precedence Rule. It has a value of [xxxx] on the referenced line and [xxxx] on the Accounting Line. (A215)

Errors: Must finalize referenced Commodity Line since all Accounting Lines will be closed. (A1579) / Cannot reference an Accounting Line that has been closed. (A1600) / Referenced Accounting Line does not exist or has not been finalized. (A260)

Errors: Cannot find procurement state record. (A518) / On Procurement Type table Solicitation, Solicitation Response, and Evaluation states all go together. You cannot have one without the other. (A4285)

Error: The Department, Major Program and Program Period does not exist on the Program Period Table. (A1714)

Error: The Current Fiscal Year and Appr Unit does not exist on the Appr Unit Table. (A1714) (05/22)

Error: Invalid Event Type. (A1315)

Error: Expiration Date must be greater than or equal to the Document Date. (A5722)

Error: Must finalize referenced Commodity Line since all Accounting Lines will be closed. (A1579)

Error:  Service From date must be equal to or greater than Effective Begin Date (A1650)

Error: Expiration Date must be equal to or greater than Service to Date (A1650)

Error: Obligation Amt Adjusted for Out-year cannot be greater than Not to Exceed Amount (A2223)

Error: Attempt to finalize referenced Commodity Line with open Accounting Lines. (A1578)

Error: Referenced Award is not part of the RQ Procurement Folder. (A1768)

Error: The document could not be submitted because of new warnings, please review the warnings and resubmit the document/Document could not be submitted because of/due to errors.

Error: The Accounting Template ID does not exist on the Accounting Template Table. (A761) / Invalid Accounting Template ID.

Error: Budget line not found for Long Bill within Legal Budget (A5000)

Error: Budget line not found for Fund Detail within Bottom Line Funding (A5000)

Error: Budget line not found for Appropriation Unit within Legal Budget (A5000)

Error: Budget line not found for Fund Detail within Legal Budget (A5000)

Error: This budget line cannot be used because it is inactive. (05/22)

Error: Invalid Event Type. (A1315)

Error: Function is required.

Error: Funding Profile cannot be inferred for Accounting line 1 (A1631).

Error: R_VEND_CNTAC not found for PO_DOC_VEND.

Error: The Vendor Contact does not exist on the Vendor Contact Table. (A2461)

Errors: Invalid Vendor/Customer Code. (A3980) / Vendor is required per options on Event Type/Document Control (A2416).

Errors: Vendor is on hold on the Vendor Customer table (A844). The vendor must be an active vendor on the vendor customer table. (A1055). Customer Code is prohibited based on Event Type/Document Control options. (A226).

Error: Legal Name is different from the latest final version of the document (A4252).

Error: The Shipping Location and Shipping Location Type does not exist on the Location Table. (A1714)

Errors:  Address Code is invalid (A5965) / No active address exists for this Vendor, Address ID, and this transaction type. (A843) The Address does not exist on the Address Table. (A2461) / R_AD not found for PO_DOC_VEND.

Error:  Inactive Stock Item (A2646) / Stock Item xxxxxxxxxxx xxx is marked as Inactive in the Inventory table. (A2545)

Documents that encountered errors identified on the Contract Roll exception spreadsheets will need to have one or more of the above resolutions applied to them before they can be validated and submitted. Because the Contract Roll process did not allow "Out-year" accounting lines on these documents to be updated properly (Event Type updated from a PR08 to a PR05 and the Reserved Funding setting updated from a "Yes" to a "No"), they will need to be processed manually. To manually process any accounting line set up with a PR08 event type, lower the amount of any PR08 accounting lines on documents identified on the Contract Roll exception document down to $0.00, then insert a new accounting line with the standard PR05 event type and a Reserved Funding setting of "No" and the dollar amount that was on the accounting line that you reduced to $0 for the closing fiscal year.